Accounts Payable Specialist

JOB SUMMARY AND PURPOSE Accounts Payable Specialist processes invoices for payment. The specialist prepares the voucher package, selects invoices for payment; prepares the appropriate documentation in preparation for disbursement of checks. Communicates with program personnel and vendors to reconcile problem invoices. DUTIES AND RESPONSIBILITIES Codes invoices and matches to receiving documents and purchase orders Reviews documents for accuracy; maintains related files Prepares documents and enters data into computer system Prepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendors Effectively manages assigned vendor accounts Meets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent efforts Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents Assists in adjusting journal entry input; backs up Accounts Receivable functions Assists in the training of new accounting personnel to VOALA accounting practices and procedures Other duties as required to meet department mission, as Directed by Accounts Payable Manager ESSENTIAL DUTIES An essential function of this position requires incumbents to report to the office. Codes and matches invoices to receiving documents and purchase orders – Reviews documents for accuracy, data entry in accounting system; makes timely payments. Effectively manages assigned accounts: meets deadlines and timely processes invoices; Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents Assists in adjusting journal entry input; backs up Accounts Receivable functions Assists in the training of new accounting personnel to VOALA accounting practices and procedures Other duties as required and may be subject to change MANDATED REPORTER As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities. QUALIFICATIONS REQUIREMENTS Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges. EDUCATION High school diploma (or GED/High School Equivalence Certificate) EXPERIENCE 2 years of AP Experience OR Bachelor’s Degree in Finance/Accounting or related field PREFERRED QUALIFICATIONS Accounting Degree PAY RATE $27.01 - $28.43 Per Hour BENEFITS VOALA offers competitive medical, dental, vision and retirement benefits. Equal Opportunity Employment Statement Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. E-Verify Statement This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Instructions for Unauthorized Workers If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve your issue before the employer can take any action against you, including terminating your employment. #J-18808-Ljbffr