Legal Admin Assistant

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Admin Assistant  position in our San Francisco  Office.

This position offers a flexible, hybrid working arrangement.

The Position

Key Responsibilities:

• Support a team of general liability insurance defense litigation attorneys


• Draft basic legal documents, correspondence, and court forms, including pleadings, motions, discovery requests, and discovery responses


• Manage the team’s appearance calendar, including via Outlook and eDockets


• Schedule hearings, depositions, court appearances, Zoom meetings, conference calls, and other events


• File and serve documents in state, federal and appellate courts


• Process vendor invoices, and research and respond to other billing issues


• Process check requests and reimbursements


• Assist with travel and conference planning

Qualifications

• Two years of litigation experience


• Two years working in a fast-paced law office


• Basic knowledge of state, federal, and local court rules


• Thorough understanding of the litigation process, as well as computation of time procedures of accurate calculations of deadlines


• Ability to comprehend, manage, and sift through heavy court calendaring data

Software Experience:

• Familiarity with using an automated, rules-based docket and calendar system [E-Dockets, Compulaw] and ability to make use of court rules, dockets, and other resources to aid in processing document


• Experience working with document databases: iManage


• Microsoft Office 2013 (Word, Outlook, Excel) and PDF editing programs


• Strong attention to details and ability to multi-task


• Ability to work in a team-based setting and for multiple attorneys


• Excellent organizational skills


• Strong customer service and communication skills


• Problem solving and strong analytical skills


• Ability to perform responsibilities with tact, diplomacy, discretion, and respect for confidentiality and diversity

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. 

Salary Range:

$80,000 - $110,000 USD

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan


• Career Growth: Ample opportunities for professional development and advancement


• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at View email address on jobs.jobcopilot.com .

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. 

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here .

California Residents may review our CCPA notice for applicants and employees here .

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