Executive Assistant I Sales & Trading

Work Location :

New York New York United States of America

Hours:

40

Line of Business:

Administration

Pay Detail:

$80000 - $100000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.

Depth & Scope:

• Reports to a TDS Managing Director and provide administrative support for three MDs and their sales desk (20 people total)

• Work closely with corporate access book meetings travel handle changes in travel daily logistics handle events (find locations prepare register people send invites etc.) book and handle lunches/dinners (sometimes multiple at a time) and more

• Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity

• Takes a broad perspective to identify and resolve issues that are atypical infrequent or not covered by stated processes

• Typically has interaction with internal customers / partners

• Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities

• Completes work with limited degree of supervision has some autonomy to make decisions within well-defined parameters refers unusual items

• Role may also be involved with the administration of sensitive and/or confidential material requiring discretion

• Requires proficiency gained through job related training to perform a range of duties and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions

• Strong attention to detail

Education & Experience:

• Post-Secondary education

• 2 years of experience in a relevant position

Customer Accountabilities:

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction

• Acts as the point of contact among executives employees clients and other external partners

• Manages information flow in a timely and accurate manner

• Maintains executives schedules by planning and scheduling meetings conferences teleconferences and travel

• Manages expenses and prepare weekly monthly or quarterly reports

• Formats information for internal and external communication memos emails presentations reports

• Takes minutes during meetings

• Screens and directs phone calls and distributes correspondence

• Supports broader team may manage office supply inventory equipment and other processes as required

Shareholder Accountabilities:

• Prioritizes and manages own workload to meet SLA requirements for service and productivity

• Consistently exercises discretion in managing correspondence

• Understands and applies operating policies and procedures

• Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations

• Escalates non-standard or high-risk activities as necessary

• Identifies and recommends opportunities to enhance productivity effectiveness and operational efficiency

• Ensures necessary due diligence to support the accuracy of all activities

• Is knowledgeable of and comply with Bank Code of Conduct

Employee/Team Accountabilities:

• Participates fully as a member of the team supports a positive work environment that promotes service to the business quality innovation and teamwork and ensures timely communication of issues / points of interest

• Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit

• Participates in personal performance management and development activities including cross training within own team

• Keeps others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activities

• Contributes to a fair positive and equitable environment that supports a diverse workforce

• Acts as a brand ambassador for your business area/function and the bank both internally and/or externally

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel Occasional

• International Travel Never

• Performing sedentary work Continuous

• Performing multiple tasks Continuous

• Operating standard office equipment - Continuous

• Responding quickly to sounds Occasional

• Sitting Continuous

• Standing Occasional

• Walking Occasional

• Moving safely in confined spaces Occasional

• Lifting/Carrying (under 25 lbs.) Occasional

• Lifting/Carrying (over 25 lbs.) Never

• Squatting Occasional

• Bending Occasional

• Kneeling Never

• Crawling Never

• Climbing Never

• Reaching overhead Never

• Reaching forward Occasional

• Pushing Never

• Pulling Never

• Twisting Never

• Concentrating for long periods of time Continuous

• Applying common sense to deal with problems involving standardized situations Continuous

• Reading writing and comprehending instructions Continuous

• Adding subtracting multiplying and dividing Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate government and institutional clients who choose us for our innovation execution and experience. With more than 6500 professionals operating out of 40 cities across the globe we strive to make every interaction product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues providing trusted advice and industry-leading insight extending access to global markets and delivering integrated transaction banking 2023 we acquired Cowen Inc. offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise while growing our strong diversified investment bank.

Together we are reimagining what banking can be for our clients colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g. eligibility for cash and/or equity incentive awards generally through participation in an incentive plan) and several other key plans such as health and well-being benefits savings and retirement programs paid time off (including Vacation PTO Flex PTO and Holiday PTO) banking benefits and discounts career development and reward and recognition. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If youre passionate about helping clients and building deep lasting relationships TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

Were committed to your success and foster a respectful workplace where diverse perspectives are valued everyone has fair opportunities to grow and you can unlock your full potential to achieve your career goals. Here at TD we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability status as a protected veteran or any other characteristic protected under applicable federal state or local law.

If you are an applicant with a disability and need accommodations to complete the application process please email TD Bank US Workplace Accommodations Program at . Include your full name best way to reach you and the accommodation needed to assist you with the applicant process.

Required Experience:

IC