Legal Administrative Assistant - Immigration

Legal Administrative Assistant

As a Legal Administrative Assistant in our Immigration Service Line, you'll play a key part in supporting our immigration attorneys and paralegals in preparing, filing and tracking employment-based immigration petitions and applications. We're looking for a professional with 3+ years of legal administrative or immigration experience who thrives in a dynamic environment. The ideal candidate is highly organized and brings a strong work ethic along with sharp problem-solving skills. Where You'll Work The Legal Administrative Assistant is an hourly non-exempt position and will work full-time from our Tampa, Florida office. What You'll Do

• Support attorneys and paralegals in preparing, filing, and tracking employment-based immigration petitions and applications.
• Manage case files, matter setup, deadlines, status updates, and electronic records from intake through completion.
• Collect, organize, and maintain client, employer, and case documentation within the firm's case-management system.
• Prepare USCIS and DOL filings, including petition finalization, check requests, shipping labels, and filing coordination.
• Communicate with clients, employers, HR representatives, government agencies, and other stakeholders regarding case matters.
• Track case progress, including receipts, approvals, RFEs, and other immigration-related developments.
• Draft, proofread, and process correspondence and legal documents, ensuring accuracy and professionalism.
• Coordinate document requests, signatures, meetings, consultations, and attorney/paralegal calendars.
• Manage attorney time entry, client billing, mail processing, reimbursements, and other administrative functions.
• Provide general case-management and administrative support to the immigration team.

What We're Looking For

• Minimum 3+ years of legal administrative assistant or immigration experience
• High School Diploma required; Associate degree or higher preferred
• Proficiency in using Microsoft Office Suite
• Ability to manage multiple projects or tasks in a demanding environment
• Excellent "people" skills and ability to identify solutions when faced with a problem
• Ability to maintain composure under pressure and exemplify a high level of patience

Who We Are

We're not just another law firm - we're something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we're looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

Physical Requirements

• Ability to sit frequently (up to 6 hours per day)
• Static sitting position for up to 1 hour at a time
• Occasionally lift and carry up to 20 pounds (about 30 minutes per day)

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

Notice to Recruiters: We are not accepting outside recruiter applicants at this time. If you have any questions please reach out to Colleen Miller, Director of Recruitment at View email address on click.appcast.io. Kindly do not contact attorneys directly.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.