Payroll Supervisor

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Indiana Department of Correction (IDOC):

We promote public safety by providing meaningful, effective opportunities for successful re-entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity, and professionalism. To learn more about Indiana Department of Correction, click here.


Role Overview:


The Payroll Supervisor ensures accurate and timely payroll processing, oversees payroll accountants, and maintains compliance with payroll regulations. This role provides necessary leadership and operational support to maintain efficiency and strong internal controls while supporting the Payroll Director.

Salary:

The salary for this position traditionally starts at $59,800.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Oversee the payroll & accounts payable staff and manage their workflows and workloads within the finance department.
• Review the processes of accounts payable and payroll to ensure that all payments to vendors follow state/ federal accounting regulations.
• Review the work of the payroll staff to verify that payable time reported is accurate and follows state/ federal accounting regulations.
• Formulate, interpret, compile and disseminates all policies and procedures related to the program.
• Act as a technical consultant to the entire staff, clarifying and interpreting all procedures, providing reference and resolving disputed issues.
• Reconcile and balance accounting and payroll records.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.


What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Extensive knowledge of PeopleSoft Financials and Accounts Payable & Payroll modules.
• Extensive knowledge of Federal & State Regulations regarding GAAP Accounting, Federal & State Regulations regarding Payroll issues, PeopleSoft and Fair Labor Standards Act.
• Extensive knowledge of Management, Accounting/ Bookkeeping, Business Writing for financial policies and procedures.
• Extensive knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
• Extensive understanding of agency goals & objectives.
• Extensive knowledge of the Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at View email address on click.appcast.io.

Current Employee? Click here to apply.