Administrative Assistant - Healthcare

Administrative Assistant - Healthcare

We are currently seeking an Administrative Assistant to support a leading healthcare and medical device company based in Boston, MA. This role will provide comprehensive administrative and operational support to healthcare sales representatives, medical device service engineers, and internal leadership, while assisting with equipment service coordination, internal projects, and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and eager to build experience in a fast-paced healthcare environment.

This is a contract-to-hire position based in Boston, MA, offering a pay rate of $22-24/hour, depending on experience.

Responsibilities:

• Provide day-to-day administrative and operational support to healthcare sales representatives, clinical service teams, field technicians, and leadership.
• Manage calendars, scheduling, and coordination of field service personnel, including routing, site visits, and resource utilization.
• Maintain accurate and up-to-date records in CRM systems and internal databases, including patient/customer information, service documentation, contracts, and equipment records.
• Support inventory management, order processing, and shipment coordination for medical equipment, devices, supplies, and replacement parts.
• Coordinate equipment installations, maintenance visits, service calls, and other healthcare-related projects in partnership with Sales, Clinical, and Service teams.
• Support general office operations, including front desk coverage, visitor management, phone support, and communication with healthcare providers and external partners.
• Assist with billing, accounts receivable, purchase orders, and other administrative finance-related activities.
• Communicate professionally and effectively with healthcare providers, clinical staff, customers, vendors, and internal stakeholders.
• Provide additional administrative, operational, and project support as needed in a fast-paced healthcare environment.
  
  

Qualifications:

• Bachelors degree required; internship experience in healthcare, medical devices, life sciences, or a related business environment is strongly considered.
• 1+ year of administrative, office support, or relevant internship experience preferred.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced healthcare environment.
• Professional, outgoing, and dependable with a strong work ethic and excellent communication skills.
• Experience with CRM, database, or business systems preferred; familiarity with Excel, ACT, GetBase, PowerPoint, or QuickBooks is a plus.
• Ability to work collaboratively with healthcare providers, field service teams, sales representatives, and internal stakeholders.

For immediate consideration, interested and qualified candidates should send their resume to Lydia at View email address on click.appcast.io