Tax Administrative Assistant - Tallahassee, FL (Full-Time)

Tax Administrative Assistant

Thomas Howell Ferguson P.A. CPAs is an innovative, regional top 200 public accounting firm with a steadily growing presence. Since our founding in 1993, we have expanded into a team of approximately 180 professionals, providing clients with a full range of services including traditional accounting, auditing, and tax support, complemented by comprehensive consulting and advisory resources. Our CPAs are active members of the American Institute of Certified Public Accountants (AICPA), the Florida Institute of Certified Public Accountants (FICPA), and other key professional organizations, ensuring that our team remains at the forefront of industry standards. At THF, we maintain the high-quality control standards of a national firm and combined those attributes with the heart and personal touch points of a regional firm to ensure we "make an impact" in everything we do.

More About the Tax Administrative Assistant Role: We are currently seeking an experienced professional looking to take that next step in advancing their career path by accepting the engaging and fulfilling role as a Tax Administrative Assistant in our Tallahassee office location. The Tax Administrative Assistant will provide administrative support to our Tax Shareholders and department team. The ideal candidate for this role will be extremely detail-oriented, organized, technology savvy, possess strong verbal and written communication skills, demonstrates excellent customer service skills, interacts professionally, and has strong problem-solving skills. If these characteristics describe you, then you could be the perfect fit for us!

Qualifications:

• Has an Associate's Degree (Bachelor's Degree preferred)
• Has at least two years of professional administrative experience (can include office management, paralegal, or administrative assistant)
• You are proficient with the use of a variety of computer software applications utilized in word processing, spreadsheets, databases, and presentations (Microsoft Word, Excel, Access, PowerPoint, Adobe)
• Possess excellent communications skills with the ability to professionally interact and communicate with individuals at all levels, inside and outside of the firm
• Possess great critical thinking skills, making sound decisions with minimal supervision
• Extremely organized with a strong sense of attention-to-detail
• Great familiarity with the Internet and doing effective searches
• Experienced using office equipment including computers, printers, copiers, and scanners
• Flexibility to work overtime, typically during peak season
• Enjoy working both independently and as part of a team

Essential Duties and Responsibilities:

• Assist with client information intake, including scanning, organizing, and assembling tax documents and completed returns for client delivery and filing
• Coordinate and perform operational tasks such as making bank deposits, and preparing certified mail and package shipments in accordance with firm procedures
• Manage and provide advanced administrative support to include preparation of client financial statements, engagement letters, internal and external memoranda, and general correspondence
• Coordinate travel arrangements and conference registrations for the Tax Department
• Provide direct assistance to Shareholders (and other members of the team as needed)
• Other duties as assigned

This is an in-person, working at the office role in Tallahassee, FL. You'll find that between our regular team meetings, firm forums, and participation in office-wide events, we are committed to staying connected as a team.

Employee Benefits:

• A competitive annual salary and compensation package
• Flexible, full-time hours
• PTO
• Eight (8) paid holidays each year
• Parental Leave
• Health insurance through Blue Cross Blue Shield (firm covers 100% of employee coverage of some plans)
• Dental insurance for employees (100% employer-paid some plans)
• Optional vision insurance
• Life, short-term, and long-term disability insurance (100% employer paid)
• 401(k) retirement matching (up to 4%) and profit-sharing plan
• Employee Referral Bonus
• Team and social activities for employees
• A workplace culture that supports collaboration, teamwork, financial stability, and professional growth

More About the Firm & the Tallahassee Office: THF CPAs is headquartered in Tallahassee, FL, with additional office locations in the following markets: Tampa, Panama City, Lakeland, and Dade City, FL. Our Tallahassee office is located in Florida's Capital City, offering a dynamic blend of professional opportunity and quality of life. The area features a mild climate, a strong network of universities and colleges, and a welcoming community known for its southern hospitality. Tallahassee also offers scenic canopy roads, extensive hiking and biking trails, diverse arts and entertainment, and a growing culinary scene, all contributing to an exceptional place to live and work. THF CPAs has been recognized by Inside Public Accounting as one of the "Best of the Best Accounting Firms" and our commitment to our people is the driving force of our success in business. By investing in teamwork and embracing the latest technology, we cultivate a supportive, forward-thinking environment where everyone has the opportunity to grow and succeed.