Receptionist

Job Description

Job Description

We are looking for a dependable and polished Receptionist to support daily front desk and administrative operations in Torrance, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing multiple priorities, and providing organized support across teams. The right candidate will bring strong communication skills, sound judgment, and a detail-oriented presence while helping the office run smoothly each day.

Responsibilities:

• Welcome guests, employees, and business partners with a courteous and detail-oriented approach while directing them appropriately upon arrival.

• Coordinate schedules by arranging appointments, updating calendars, and reserving meeting spaces to support efficient office operations.

• Monitor shared office areas and replenish workplace materials to maintain an orderly, well-stocked, and presentable environment.

• Provide administrative assistance through accurate recordkeeping, document organization, data input, and other general clerical tasks.

• Process incoming deliveries and outgoing correspondence, ensuring mail and packages are distributed or prepared in a timely manner.

• Support multiple departments with day-to-day administrative requests and office-related assignments as business needs arise.

• Manage a multi-line phone system by answering inbound calls promptly, routing inquiries correctly, and taking clear messages when needed.

• Handle confidential business information with discretion and maintain a respectful and consistent approach in all interactions and administrative activities.

• Prior experience in a receptionist, administrative support, or customer-facing office role is preferred.
• Strong verbal and written communication skills with the ability to interact effectively with visitors, staff, and external contacts.
• Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Proven ability to stay organized, manage competing priorities, and follow through on multiple tasks efficiently.
• Detail-oriented presentation, positive attitude, and a service-oriented approach to front desk responsibilities.
• Ability to work independently while remaining effective in a busy and fast-moving office setting.
• Experience handling inbound calls and operating a multi-line or switchboard phone system is highly desirable.