Office Manager

Short Description

Bowman has an opportunity for a Office Manager to join our team in Rockville, MD.


At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Ensure the smooth and efficient operation of office services for assigned office.

Responsibilities

Leadership and Direction

• Receive broad guidance from senior-level management relating to overall key objectives, critical issues, new concepts, and policy matters and general parameters for execution. Manage people and processes to ensure effective execution. Review work produced by staff for quality assurance.

At the Operational and Company Level

• Serve as liaison to Human Resources, Finance and Marketing Departments.
• Provide administrative support to the Branch Manager and others, as assigned.
• In coordination with corporate accounting department, support office/business unit financial objectives through review and tracking of vendor and/or client invoices to ensure timely processing and payment. May assist in requesting or preparing reports for office/business unit leadership.
• Plan, direct and coordinate administrative services for the office including facilities management, office equipment, mail distribution system, and phone system.

Do the Work

• Oversee the maintenance of all office equipment in branch facility so functionality is always maintained.
• Initiate, negotiate, and establish relationships with property management and vendors who service the building and equipment.
• Manage the reception area to ensure effective telephone and mail communications both internally and externally.
• Organize and maintain an office filing system. Update mailing lists and contact databases.
• Serve as liaison to Human Resources Department for people and paperwork processes.
• Serve as liaison to Finance Department for certain accounting processes.
• Serve as liaison to Marketing Department for certain paperwork processes.
• Manage administrative support staff.

Success Metrics and Competencies

• Ability to effectively communicate with all levels of the organization and external partners.
• High degree of discretion and ability to manage highly confidential information.
• Strong sense of urgency in responding to constituents.
• Self-reliance and ability to operate independently with limited direction.
• Effective working relationship with internal leaders and peers, as well as external clients.
• Ability to effectively manage multiple time-sensitive tasks.
• Basic understanding of financial reports and metrics.

Qualifications

• High school diploma or equivalent GED required.
• Five or more (5+) years of administrative services experience with management responsibility.
• Associate's degree in office administration or related field preferred.
• Familiarity with MS Office Suite (Word, Excel, PowerPoint, Outlook) preferred.
• Satisfactory driving record as determined by the Company and a current, valid State driver's license.

About Bowman

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We're committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Salary and eligible variable compensation (if any) commensurate with experience. Range $70,000 - $80,000 per year and includes a comprehensive benefits package

Our comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

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Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here.

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email View email address on click.appcast.io.