Office Administrator Bilingual

Office Administrator

The Office Administrator is responsible for overseeing and managing the operational/admin activities within a designated division. Essential functions include hiring, administrative duties, team management, and operational excellence.

Key responsibilities include:

• Supporting recruiters and talent manager when needed
• Full cycle recruiting including sending conditional job offers, drug testing, E-Verify, background checks, onboarding, and managing winteam activity for region
• Assisting in sending pre-employment requests and onboarding through HRIS system
• Reviewing resumes and setting up interviews as needed
• Maintaining team members personal E-files, including personal, medical, and safety files
• Submitting and conducting background checks and providing drug test instructions
• Monitoring leave of absence (LOA) process
• Assisting with recruiting for job starts, acquisitions, and open positions
• Reviewing, auditing, and approving I-9 forms
• Tracking the number of drug tests and ordering if needed
• Requesting paycards as needed
• Auditing personal files for drug test
• Directing office activities and functions to maintain efficacy and compliance with company policies
• Payroll administration for the region including approval of payroll and assist the regional manager and account managers in approval of hours via Ehub for the region
• Entering pay rate changes, address changes, and W-4 changes via Winteam
• Completing unemployment claims on Equifax case builder
• Running bi-weekly paycheck warning report
• Completing ACA eligibility report weekly and sending it to HR
• Ordering office supplies as needed
• Completing monthly spot audits and submitting to corporate HR department
• Leading and supporting program teams and partners including tracking of referral bonus, tracking good work tickets program via Paycor, Bingo card distribution, identifying possible lead360 candidate with Regional Manager or Regional VP
• Reporting- updating regional goal tracker and sending out on a weekly basis
• Scorecard expectations
• Tracking team member's uniform inventory and ordering team member's uniforms as needed
• Tracking all safety observations and inspections
• Tracking of CPR's

Supervisory responsibility includes supporting recruiters and office staff.

Required education and experience:

• Minimum of 2-5 years in HR or admin equivalent experience
• Undergraduate degree or equivalent related work experience
• Bachelor's degree preferred
• Proficiency in using HRIS systems and payroll management software