Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support project-based accounting and administrative operations for a construction environment in Bellevue, Washington. This contract opportunity with permanent potential is ideal for someone who can balance payroll support, accounts payable processing, vendor coordination, and office administration while keeping records accurate and organized. The role requires strong attention to detail, comfort working with union and prevailing wage requirements, and the ability to manage multiple priorities in a fast-paced project office.

Responsibilities:

• Coordinate weekly payroll inputs and timekeeping records for more than 60 union craft employees, ensuring pay is administered in compliance with prevailing wage and collective bargaining requirements.

• Handle project-related accounts payable activities, including reviewing invoices, coding expenses, and preparing payments for materials and operational costs.

• Support purchasing functions by submitting orders, confirming receipts electronically, onboarding vendors, and serving as a point of contact for supplier communication.

• Maintain organized project documentation and ensure records are complete, current, and easily accessible for internal use.

• Facilitate onboarding activities for new employees by assisting with union dispatch steps, employment paperwork, orientation logistics, and initial equipment setup.

• Oversee day-to-day project office support, including supply inventory, office equipment coordination, breakroom upkeep, and assistance with meetings or team events.

• Administer subcontractor-related documentation and help prepare monthly pay applications and required project reporting.

• Assist with accounting support tasks such as bank reconciliations, accounts receivable coordination, and invoice tracking as needed.

• Use Microsoft Office and related project or procurement systems to maintain accurate financial and administrative records.

• Contribute to smooth project operations by responding to ad hoc administrative and accounting needs across the office.

• Previous experience in an accounting assistant, project accounting, or construction office support role.
• Working knowledge of accounts payable processes, invoice coding, payroll administration, and financial recordkeeping.
• Familiarity with certified payroll, prevailing wage regulations, and union workforce requirements.
• Ability to manage multiple deadlines with strong accuracy and attention to detail.
• Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
• Experience in heavy civil, roadway, or commercial construction environments is preferred.
• Exposure to tools such as Coupa or other procurement, tracking, or construction management systems is a plus.
• Strong communication and organizational skills with the ability to coordinate effectively with vendors, subcontractors, and internal teams.