Administrative Assistant

About the Job

Russell Tobin is seeking a highly organized and detail-oriented Administrative Assistant. This role will provide essential administrative support to bankers and internal stakeholders by managing calendars, coordinating meetings, arranging travel, handling communications, and assisting with day-to-day operational needs. This position is ideal for professionals who thrive in a fast-paced corporate environment and possess strong organizational skills, excellent communication abilities, attention to detail, and the ability to manage multiple priorities while supporting executive-level teams.

???? Work Schedule: On-site

???? Location: Dallas, TX

???? Full-Time Contract Opportunity

???? Pay Rate: 21$ -- 22$

Key Responsibilities

• Provide extensive calendar management support for bankers and team members
• Coordinate and schedule meetings, conference calls, and virtual meetings across multiple time zones
• Manage a high volume of phone calls and emails, ensuring timely and professional communication
• Coordinate conference room bookings, video conferences, and meeting logistics across multiple locations
• Arrange domestic and international travel, including
• Flight and accommodation booking
• Visa application
• Ground transportation arrangements
• Manage expense reporting and preparation
• Support daily administrative operations, team requests, and business needs
• Provide phone and vacation coverage for colleagues when needed
• Handle confidential business information with discretion and professionalism
• Assist with ad hoc projects while maintaining workflow and priorities

Qualifications

• High School Diploma required; Bachelors Degree preferred.
• Strong experience with Microsoft Office Suite, including:
• Word
• Excel
• Outlook
• Excellent organizational and time management skills.
• Ability to prioritize multiple time-sensitive tasks.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Professional communication skills when interacting with internal and external stakeholders.
• Ability to work independently and as part of a collaborative team.
• Comfortable working with individuals at all organizational levels.
• Ability to adapt and remain flexible in a fast-paced environment.
• Strong problem-solving skills and ability to take initiative.
• Must maintain professionalism when handling confidential information.

Preferred Qualifications

• Previous administrative assistant, executive assistant, or corporate office support experience.
• Experience supporting banking, finance, or professional services teams.
• Experience managing complex calendars and coordinating meetings across time zones.
• Strong ability to anticipate needs and proactively resolve issues.
• Positive, dependable, and service-oriented attitude.

What We Offer

PrideGlobal and its affiliates offers eligible employees a comprehensive benefits package, including:

• Medical, dental, and vision coverage
• Supplemental insurance (accident, critical illness, and hospital indemnity)
• 401(k) retirement savings plan
• Life and disability insurance
• Employee Assistance Program (EAP)
• Legal support services
• Pet insurance options
• Employee discounts with preferred vendors

If you are a detail-oriented administrative professional who enjoys supporting high-performing teams, coordinating operations, and working in a dynamic environment, we encourage you to apply.

More about us:

Equal Employment Opportunity

PrideGlobal and its affiliates are an equal opportunity employer. We do not discriminate based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision-making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

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