Executive Lead Support- Sales and Marketing

Job Description

Job Description

Executive Lead Support - Sales and Marketing

Corporate Headquarters - Downtown Detroit

Require Domestic and International Travel Coordination

Search by Harper Associates

The Opportunity

As executive support lead for our sales and marketing groups, you will support executives (2 senior vice presidents and 1 vice president) by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. This role is responsible for event planning and communications. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment.

Key Responsibilities

• Calendar Management: Manage complex, frequently changing calendars for one or more executives.
• Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
• Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
• Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
• Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
• Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.
• Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
• Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
• File Management: Maintain organized digital and physical filing systems.
• Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.

To qualify for the role, you must have

• Minimum of 5 years of experience as an Executive/Admin Assistant or in a similar role.
• Proven experience coordinating complex domestic and international travel and managing executive calendars.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
• Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
• Strong organizational skills with exceptional attention to detail.
• Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Ideally, you’ll also have

• Experience supporting senior executives or leadership teams.
• Familiarity with travel booking platforms and expense management systems.
• Experience tracking travel expenses and supporting expense reporting and reimbursements.
• Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.

Our client offers an exceptional benefit package.This is an in-office position.

Please forward resume:

Ben Schwartz | President | Harper Associates

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry. Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs. Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from.

Company Description

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry. Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs. Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from.