Executive Assistant

Job Description

Job Description

Overview

We are partnering with an established flooring organization to identify an Executive Assistant supporting senior leadership in its Baltimore, Maryland office. This is an onsite role providing high-level administrative and organizational support while helping leadership stay organized, communicate effectively, and execute key priorities across a growing multi-location organization.

Key Responsibilities

• Provide direct administrative and organizational support to senior executives
• Manage calendars, meetings, appointments, travel, and scheduling
• Coordinate leadership meetings, agendas, presentations, and reports
• Track action items and follow up to ensure commitments are completed
• Coordinate communication between leadership, branch teams, sales, customers, and outside partners
• Prepare correspondence, spreadsheets, presentations, and executive materials
• Assist with company meetings, conferences, customer events, and special projects
• Maintain strict confidentiality of company, employee, customer, and financial information
• Support company-wide initiatives and special projects as needed
• Anticipate leadership needs and help keep priorities moving forward

Ideal Background

• 5+ years of executive assistant, senior administrative, or comparable experience preferred
• Experience supporting senior executives strongly preferred
• Exceptional organization, time management, and follow-through
• Strong written and verbal communication skills
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, and related applications
• Comfortable handling confidential information
• Ability to work independently and prioritize effectively in a fast-paced environment

What We're Looking For

We are seeking a highly organized, dependable, and proactive professional who can confidently support senior leadership and manage multiple priorities. The ideal candidate anticipates needs, communicates effectively, maintains confidentiality, and consistently follows through.

Compensation & Benefits

• Competitive compensation package
• 401(k) matching
• Health, dental & vision insurance
• Company HSA contributions
• Company-paid short- and long-term disability insurance
• Company-paid life insurance
• Paid time off (PTO)

Confidentiality

All inquiries and discussions will be handled with strict confidentiality.