Legal Receptionist

Job Title

Shift: 8:30 AM to 5:30 PM (M-F) Duration: 0-3+ Months (Temp to Engage) Interview Type: Will vary based on availability

Job Description

Daily duties include: Meet and greet all visitors and employees to the firm, providing them a professional welcome. Answer all incoming telephone calls made to the firm, by following firm phone etiquette expectations and ensuring communication at a professional level. Scheduling meeting rooms, ensuring that each conference room has the necessary supplies prior to the client meeting times. Maintain proper visitor and guest security procedures as laid out by client and the firm. Maintain professional appearance and cleanliness of firm lobby. Performs light hospitality, when necessary, coffee, water, order food, drinks. Provides light housekeeping duties, maintaining an organized workspace. Performs light clerical/admin assistant duties. Performs other duties as assigned. Manager does not wish to see any paralegals, those candidates will be rejected outright. She also does not wish to see people with extensive short term assignments, no job hoppers. She wants candidates with stable prior and related work history. Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that weigh up to 50 lbs, there will be assistance for heavier items. Experience in a Law Firm environment is a plus but not needed. Customer service background is needed. Prior experience/ knowledge of Microsoft office/Outlook is a requirement. MS Office Suite experience, specifically Word, Excel and Power Point. Excellent customer service skills and detail oriented. Ability to handle multiple tasks simultaneously. Demonstrated organizational and communications skills. Proactive, friendly, professional and positive attitude.

Dress Code

Business professional. Shirts and blouses with regular and banded collars. Tops cannot be T-Shirt or denim material. Trousers or slacks. No- jeans, shorts, sweatpants, stretch pants, leggings, and any workout clothing. Skirts and dresses should be of reasonable length. Casual or dress shoes. Men must wear socks. No- Athletic shoes (sneakers), sandals, hiking boots, open toe or open heal shoes. Clothing should not be too tight or baggy, low cut or too sheer, and not have holes or rips in the fabric. Pants, shirts, jackets and outerwear with large graphics or large cartoon logos are not acceptable, this includes large lettering. Clothing with profanity, offensive messages or that emphasizes alcohol or illegal activity should not be worn. Client is a fragrance-free environment. Only non-scented personal hygiene products are acceptable