Talent Acquisition Coordinator Lead, Executive Recruitment

Executive Recruiting Coordinator

The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers and applicants for VP level hiring at AbbVie.

Key Responsibilities Include:

• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
• Update SmartRecruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates, hiring managers and administrative staff
• Ensure a best-in-class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed
• Maintains workflow efficiency, smooth workflow operation, and high-quality standards
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner

Qualifications

Education and Experience

• High School diploma or equivalent, bachelor's degree highly preferred
• A minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience preferred
• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
• Prior staffing coordination or HR experience preferred

Key Competencies:

• Learns, fast, grasps the 'essence' and can change the course quickly where indicated
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)
• Will be privy to confidential information and must be able to execute work while keeping details confidential

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

Recruitment Fraud Alert

• AbbVie will never request sensitive personal information (such as bank account details, social security numbers, or payment of any kind) during the recruitment process.
• If you suspect you have received a fraudulent offer or communication claiming to be from AbbVie, please do not respond, open any attachments, or click on any hyperlinks.

If you have any questions or concerns regarding the authenticity of a communication alleged to have been made by or on behalf of AbbVie, please contact us immediately.

Pay Range: $58656 - 103500 USD

Where We Work

Role is primarily site- or office-based but can occasionally be performed remotely. Employees who are site/office-based and can occasionally perform their role virtually work both in the office and remotely*, following the policies and regulations in place at their location. US Employees must be in the office on Tuesday, Wednesday, and Thursday with flexibility to work remotely on Mondays and Fridays. Three days in the office is the minimum; some individuals or teams may require more in-office days due to meetings, business/project needs or their role.