Administrative & Operations Assistant

Job Description

Job Description

Benefits: 401(k) 401(k) matching Bonus based on performance Flexible schedule Free food & snacks Opportunity for advancement Training & development

We are seeking a motivated Part-Time Administrative & Operations Assistant to join our team. The ideal candidate is organized, detail-oriented, and interested in supporting business operations, inventory coordination, logistics activities, purchasing functions, and office administration. This role provides administrative support across multiple departments while helping ensure efficient day-to-day office, warehouse, and operational activities. Key Responsibilities

Administrative Support

Provide general administrative assistance to support daily office operations. Serve as an administrative liaison between office, warehouse, service, and operations personnel. Prepare reports, spreadsheets, correspondence, presentations, and other business documents. Assist with scheduling meetings, coordinating appointments, and supporting office calendars. Coordinate meeting logistics, conference room setup, refreshments, and catering as needed. Assist with travel arrangements, including flights, hotels, rental cars, and itineraries. Answer and direct phone calls, receive visitors, and respond to general inquiries. Coordinate incoming and outgoing mail, packages, and deliveries. Provide administrative support to U.S.-based employees and visiting SEA Global staff. Assist with special projects and other duties as assigned. Office Operations Support

Support vendor communications and maintain related documentation. Assist with data entry, recordkeeping, and organizational filing systems. Maintain office supplies and coordinate replenishment as needed. Support process improvement initiatives that enhance office efficiency and service quality. Draft, update, and maintain standard operating procedures and other business documentation as assigned. Inventory & Operations Support

Maintain inventory records and assist with cycle counts and inventory audits. Monitor inventory levels and communicate replenishment requirements. Assist with company asset tracking, including office and technology equipment. Coordinate shipment documentation, packing lists, and operational records. Support inventory accuracy and administrative functions associated with warehouse and operations activities. Assist with receiving incoming shipments and materials. Verify received items against purchase orders and packing lists. Prepare shipping documentation and coordinate outgoing shipments. Support inventory transfers and warehouse-related administrative activities as needed. Qualifications

High School Diploma or equivalent required. Interest or experience in supply chain coordination, purchasing, inventory control, logistics, warehouse administration, or operations support preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). ERP system or inventory management software experience is a plus. Strong organizational, communication, and time-management skills. Excellent attention to detail and accuracy. Strong interpersonal and customer service skills. Ability to handle multiple priorities in a professional office environment. Ability to work independently and collaboratively with team members. Ability to maintain confidentiality and exercise discretion when handling business information. Work Conditions

Part-time position, approximately 28 hours per week. Potential opportunity for full-time employment based on business needs and performance. Minimal travel (less than 10%) may be required. Ability to safely lift up to 50 pounds and perform general physical tasks when needed. Compensation

Pay Range:

$19.00 - $24.00 per hour, based on qualifications and experience. Must be eligible to work in the United States without visa sponsorship.