Executive Administrative Assistant

Executive Assistant To The CEO

DuraServ is looking for an Executive Assistant who thrives in a high-stakes, fast-moving environment someone who anticipates what's needed before it's asked, executes with precision, and earns trust through consistent, high-caliber performance.

This role requires more than administrative excellence. It requires discretion, presence, and the kind of professional judgment that C-suite leaders depend on to protect their most valuable asset: their time.

What You'll Do

Own the CEO's Calendar and Coordination

• Manage the CEO's calendar with precision resolving conflicts, prioritizing commitments, and ensuring every meeting has the right preparation, context, and follow-through
• Coordinate and prepare for meetings at all levels: internal leadership, external partners, board interactions, and cross-functional working sessions including agendas, pre-reads, and post-meeting action tracking
• Anticipate scheduling needs before they arise and proactively structure the CEO's time to protect focus for high-priority strategic work

Manage Travel and Expense Reconciliation

• Plan and execute complex domestic travel arrangements flights, accommodations, ground transportation, and detailed itineraries that account for time zone changes, back-to-back commitments, and executive preferences
• Reconcile travel expenses with accuracy and timeliness, ensuring receipts, coding, and reimbursements are processed correctly and in compliance with company policy
• Manage logistics for last-minute changes with composure adjusting plans in real time without losing a step

Produce Executive-Level Communications and Materials

• Research, compile, and prepare executive briefings, reports, and presentations using Microsoft PowerPoint, Word, and Excel with output quality that reflects the standard of the office
• Draft, manage, and prioritize communications in Outlook on behalf of the CEO responding to routine inquiries, routing action items, and ensuring nothing falls through the cracks
• Manage corporate event logistics from end to end: registration, agendas, attendee communications, vendor oversight, and budget tracking

Who You Are

You've worked close to the top before and you know what it takes to earn and keep the trust of a senior executive.

• Exceptionally organized you manage multiple priorities simultaneously without losing accuracy, and your systems for tracking commitments, follow-ups, and deadlines are airtight
• Detail-oriented by nature a misaligned calendar block, a formatting error in a presentation, or an incorrect expense code isn't something you let slide; you catch it before it becomes someone else's problem
• Personable and professionally polished you engage warmly and confidently with executives, board members, external partners, and internal team members at every level; you represent the CEO's office with grace
• Discreet and trustworthy you handle sensitive information, confidential communications, and executive matters with the judgment and discretion that high-visibility roles demand
• Technically fluent you are highly proficient in Microsoft Outlook, PowerPoint, Word, and Excel, and you use those tools to produce materials that reflect executive-level quality
• Proactive, not reactive you don't wait to be told what needs to happen; you see around corners, flag issues early, and take initiative to resolve problems before they escalate

What We're Looking For

Required

• Minimum 2 years of executive administrative support experience directly supporting C-suite leadership or 3 to 5 years of paralegal or high-level administrative equivalent experience
• Demonstrated experience managing high-volume, complex calendars and travel coordination for senior executives with competing priorities
• Advanced proficiency with Microsoft Office 365 specifically Outlook, PowerPoint, Word, and Excel with the ability to produce polished, executive-ready materials independently
• High School diploma or equivalent required; Associate's or Bachelor's degree preferred
• Experience reconciling travel expenses and managing reimbursement processes with accuracy and adherence to company policy

Preferred

• Prior experience supporting a CEO or President in a mid-size to large corporate environment
• Background coordinating corporate events, board meetings, or executive off-sites including vendor management and budget oversight
• Familiarity with expense management platforms and corporate travel tools
• Experience serving as a gatekeeper and liaison between a senior executive and internal/external stakeholders

What's in It for You

DuraServ invests in people who perform at a high level and take their professional standards seriously.

• Competitive compensation commensurate with experience
• Full benefits package: medical, dental, vision, and 401K with company match
• Company-provided life insurance, short-term and long-term disability
• Direct, daily access to and partnership with the CEO of a growing national organization
• Visibility across the entire executive team and business functions a rare vantage point for a high-performing professional
• A stable, on-site corporate environment where precision, professionalism, and initiative are recognized and rewarded

A Direct Note to the Right Candidate.

Supporting a CEO is not a role you grow into slowly. From day one, you're expected to manage complexity with confidence, protect the executive's time with intention, and represent the office with the polish and professionalism the role demands.

If you've built your career on doing exactly that if you're the person your previous executives trusted with the things that mattered most this is the role that was designed for you.

Lead with winning confidence. At DuraServ, the standard is set by the people who show up ready to perform at the highest level every single day.

APPLY NOW Executive Assistants Who Set the Gold Standard Wanted.

Please note: This is NOT a remote or hybrid role. This position is based on-site at DuraServ Corporate in Coppell, TX.