Administrative Assistant For Human Resources

Job Description Responsibilities and Qualifications include but not limited to: Assist the Director of Human Resources with day-to‑day tasks. Perform administrative assistant functions including but not limited to record keeping, time keeping, filing, word processing, data entry, maintain updated records and other essential needs as required. Set up and coordinate interviews/training. Pre‑qualify candidates and assist with administrative steps of the hiring/onboarding processes (reference and background checks, verify documentation, data entry, etc.). Keep track of anniversary dates and assist with benefits enrollment. Assist with open enrollment process and reporting new hires/terminations to insurance broker and AFLAC representative. Assist with team‑building activities. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails/phone calls are responded to within 24 hours. Monitor certifications, insurance qualifications, safety training. Required Education and Experience Prior experience in an HR related position is a plus but not required. Bachelor’s degree preferred. Working knowledge of computer and associated programs; MS Office Suite, Google Drive, Google Sheets, Google Docs. Ability to multitask, set and manage priorities. Must be detail oriented. Ability to deal with confidential and sensitive information. Excellent communication (verbal/written) and listening skills (English and Spanish) in order to interact with a diverse and multicultural population. Keyboarding ability with accuracy at 45‑50 words per minute. Experience with Paychex Flexis a plus. Must function in a team with excellent customer service skills. Bi‑lingual in Spanish is required since some employees only speak Spanish. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a drug‑free working environment. #J-18808-Ljbffr