Human Resources Support Specialist - #2983

Job Description

Job Description

What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Mentor Program, Sustainability Program, and Wellness Program.

Position Description:

We are looking for a Human Resources Support Specialist to join our Human Resources Team to improve infrastructure in our Taylor office. The candidate must have a high school diploma and two to three years of related experience. The candidate must also be self-motivated, work well with others, and have excellent writing, organizational, and communication skills. A flexible hybrid-remote work schedule is available after 90 days of employment. 

• Manage the end-to-end onboarding process, including start date coordination, first-day logistics, and alignment with hiring managers and People Services
• Initiate and monitor pre-employment requirements (background checks, drug screenings, etc.), ensuring compliance and timely completion
• Coordinate with internal teams to ensure new hires are fully prepared for day one
  Process onboarding documentation through HR systems (UKG, Lever, DocuSign, and related platforms)
• Support benefits administration and general People Services transactions
  Support offboarding activities, ensuring accurate system updates and completion of required documentation
• Maintain accurate employee data in HR systems, including job, compensation, and work location information
• Perform I-9 verification and support E-Verify processing in compliance with DHS regulations
• Maintain electronic personnel files and ensure proper document management
• Provide administrative support across People Services, including data entry, reporting, and audit preparation
• Coordinate and distribute People Services communications and documentation
• Maintain and update position descriptions, templates, and standardized materials
• Update documentation to reflect changes in processes, policies, and systems
• Organize and maintain shared resources, files, and reference materials
• Contribute to special projects and process improvement initiatives
• Support Learning Management System (LMS) data entry and maintenance
• Promote and maintain a safe working environment

• High school diploma
• Bachelor's degree in human resource management or a related field is preferred

• Two to three years of relevant experience
• Basic knowledge of O365 (Word, Excel, Teams, etc.)
• Experience with HRIS software (UKG Pro) preferred

About Wade Trim:

Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.

To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.

Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.

If you are looking for a challenging and rewarding career in a friendly environment, please submit your resume by visiting the Careers section of our website at

Wade Trim does not accept unsolicited resumes, candidate profiles, or CVs from third-party recruiters or employment agencies. Any submission made without a valid, signed agreement and an approved engagement request from Wade Trim’s People Services Team will be considered the property of Wade Trim. Wade Trim reserves the right to pursue and hire any candidate submitted through unsolicited means without any financial obligation to the recruiter or agency. A valid agreement can only be signed by the Director of People Services. Resumes or candidate profiles submitted at the request of a Wade Trim employee who is not authorized by the People Services team do not constitute a valid engagement. Recruiters and agencies must have a current, written agreement authorized by the Director of People Services to be considered an approved vendor.

Wade Trim is an Affirmative Action/Equal Opportunity Employer.