Medical Administrative Assistant

Job Description

Job Description

We are looking for a Medical Administrative Assistant to support daily front-office operations. This is a Contract position suited for someone who can balance patient-facing communication with accurate administrative support in a busy office setting. The ideal candidate will help keep scheduling, phone coverage, and records management organized while contributing to a welcoming environment.

Responsibilities:
• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an orderly administrative area.
• Respond to inbound telephone calls promptly, provide accurate information, and route messages to the appropriate team members.
• Enter, update, and verify data in office records and internal databases with a high level of accuracy.
• Coordinate appointments, maintain calendars, and assist with day-to-day scheduling needs for the office.
• Prepare, organize, and file administrative documents to support efficient office operations and recordkeeping.
• Provide general clerical support such as handling correspondence, scanning documents, and assisting with routine office tasks.
• Support receptionist functions by monitoring incoming communications and helping ensure timely follow-up on requests.• Previous experience in an administrative assistant, receptionist, or medical office support role.
• Ability to handle inbound calls effectively while communicating clearly with patients, staff, and visitors.
• Strong data entry skills with careful attention to detail and accuracy.
• Working knowledge of general administrative office procedures and standard clerical practices.
• Proficiency with common office software and the ability to learn internal systems quickly.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Reliable, detail-oriented demeanor and a customer-focused approach to front-office support.