Event Manager (EVENTS SPEC 3)

Job Summary Responsible for comprehensive event planning for multiple, very complex events, including conception, design, development, management, team coordination, implementation and post-event evaluation. Events are on campus and off campus throughout California and the U.S. Events range from several hours to multiple days in length and from 50 to 10,000 in attendance. This position directs the contracts for multiple service contractors and subcontractors. Develops and manages comprehensive event budgets to assure events remain within budget allocations. Takes lead on managing assigned recruitment, yield, and community-based events. Responsible for the development and ensures health, safety and security of all events. Responsible for decision making, long-range planning, project management and organizing events. Builds and maintains relationships with all campus partners, executive administrators, Deans Offices, and outside organizations/industry partners with common mission and goals for the outcome of events. Qualifications Minimum Qualifications: For full consideration, applicants are encouraged to upload license and/or certification if required of the position Bachelor's degree and at least two years of highly-visible, large-scale event management, preferably at a higher education institution, or equivalent experience/training. Experience exercising sound independent judgment, maintaining confidentiality, acting with tact and discretion with sensitive information, providing guidance and event planning advice, and motivating employees and volunteers. High level of knowledge and experience with client management systems, registration check-in systems, and event scheduling and navigational platforms. Advanced knowledge of the concepts, techniques, principles and best practices of event planning and public relations, including design, organization, and production of complex events, particularly high visibility, high impact, and high-risk events. Analytical skills to read, interpret, understand, evaluate and apply federal, county, and state laws, as well as University rules, regulations and policies. Long-range planning, project management, and interpersonal communication skills to build and maintain relationships at all organizational levels with a variety of external partners. Skill in meeting goals and objectives, managing budgets, hiring, training, and supervising an event team, negotiating contracts, strategizing, and providing advice in all aspects of program planning, implementation and evaluation. Preferred Qualifications Experience in executing large-scale events in a higher education setting. Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction of critical events that influence a positive enrollment outcome for UC Davis. Advanced judgment in decision making, problem solving recognition, avoidance, and resolution skills. Flexibility to manage multiple responsibilities with conflicting deadlines, and priorities in a complex and diverse environment. Knowledge of UC and campus admission policies and procedures Key Responsibilities 90% - Event Coordination and Management 10% - Analysis and Budget Department Overview Under the Office of the Chancellor/Provost, Enrollment Management and Undergraduate Admissions, manages highly complex events, including high-visibility events that result in campus meeting enrollment goals. These events involve influential and important people from the UCOP, UC Davis campus community, California community college leaders, and all UCs. Orchestrates large-scale events including senior campus management, university executives, faculty, international dignitaries and government officials. Position Information Salary or Pay Range: $69,600.00 - $124,200.00/year Salary Frequency: Annual Salary Grade: 21 UC Job Title: EVENTS SPEC 3 UC Job Code: 006292 Number of Positions: 1 Appointment Type: Career Percentage of Time: 100% Shift (Work Schedule): Monday - Friday, 8:00 AM to 5:00 PM Location: Davis, CA Union Representation: No Benefits Eligible: Yes This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our Benefits Summary pages. High quality and low-cost medical plans to choose from to fit your family’s needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus. Work flexible hours, including occasional overtime, evenings and weekends. Travel to locations off campus with overnight stay. Limited vacation usage during peak workload periods. Special Requirements This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Equal Opportunity Employer: The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For more information, see the Anti-Discrimination Policy. To learn more about our background check program, please visit: #J-18808-Ljbffr University of California, Davis