Accounts Receivable/Accounts Payable Specialist

Accounts Receivable/Accounts Payable Specialist

Brentwood, Tennessee - Brentwood, TN 37027

Job Description

Currey Ingram Academy is seeking a full-time Accounts Receivable/Accounts Payable Specialist to join our team!

Accounts Receivables/Billing Management

The Accounts Receivable/Accounts Payable Specialist will oversee all aspects of Tuition Management and serve as the primary point of contact for parents regarding student accounts. This role is responsible for enrolling all students each school year in Tuition Management, including the accurate setup of tuition, fees, and discounts, as well as onboarding new families through Blackbaud Tuition Management. The position ensures the accuracy of Child Development Center contracts, manages enrollment for both the academic year and summer programs, and records payments made directly to the school. Key responsibilities include performing monthly reconciliations of charges and payments, posting transactions to the accounting ledger, and managing the billing email account. The role collaborates closely with various departments to track student-related charges and credits, maintains detailed billing spreadsheets for CORE and tutoring services, and supports internal teams with billing permissions and processes. Additionally, the manager communicates regularly with parents and the school community regarding billing matters, prepares year-end reports to carry forward balances or issue refunds, and assists with financial components of campus event registrations. This position also plays a key role in implementing and promoting new billing technologies, oversees financial transactions for summer programs, prepares invoices and monitors payments, supports revenue collection at school events, and manages Square iPad accounts for billing and the Diagnostic Center.

Accounts Payable Management

The Accounts Receivable/Accounts Payable Specialist works collaboratively with the Business Office to support the preparation and completion of the annual financial audit and assists the Chief Financial Officer with 1099 reporting by tracking vendor activity throughout the year. This role is responsible for reconciling accounts payable, managing and entering invoices and receipts with proper authorization and coding, and processing payments via ACH, check, and credit card, including weekly check runs. Additional responsibilities include maintaining vendor records and W-9 documentation, managing the accounts payable email account, and overseeing purchasing activities such as approving orders and administering the organization's purchasing card program. The position also maintains accurate financial records and files, manages the postage system, and processes and reconciles EFS payments to ensure timely and accurate financial operations.

Banking Management and Accounting/Finance Management

This role is responsible for approving ACH payments processed through the organization's bank accounts and ensuring accurate handling of incoming funds by logging all checks and cash prior to deposit. This position serves as a key point of contact for the Chief Financial Officer in supporting the planning, preparation, and completion of the annual financial audit. Responsibilities include reconciling deposits and the check log to ensure accuracy in financial records, as well as filing monthly state sales tax in a timely and compliant manner.

Knowledge, Skills, and Abilities

The ideal candidate is able to process information quickly in a time-sensitive environment and work proactively with minimal supervision. Strong professional communication skillsboth written and verbalare essential, along with the ability to effectively support and respond to student guardians and account holders during business hours and as needed after school hours. The role requires the ability to work independently, manage competing priorities, and consistently meet deadlines with accuracy and efficiency.

Qualifications

• Minimum of Bachelor's degree required, preferably in Accounting or Finance
• Experience in Accounts Receivable and Payable, preferably in an educational or nonprofit setting
• Proficient with Google Suite apps; Blackbaud RE, RENXT and web related tools, basic understanding of Blackbaud's Student Information System
• Required Suicide Prevention training, CPR and Child Abuse Report Trainings (provided by the school)
• In-person and full day attendance is required of all employees on all work days, unless specifically and expressly said otherwise by the Head of School

Salary Range: $55,000-$60,000 depending on experience and qualifications met

Currey Ingram Academy is a co-ed, college-preparatory day and boarding school (JK12 for day; 912 for boarding) located in beautiful Brentwood, TN. We specialize in empowering students with learning differences to thrive academically, socially, and emotionally. At Currey Ingram, teaching is personalized, class sizes are small, and professional collaboration is a core value.

We offer competitive salaries, excellent benefits, and the chance to be part of a community that values creativity, compassion, and professional growth.