Executive Assistant/Legal Assistant

Job Description

Job Description

Legal Executive Assistant

Reeves Law Firm | Decatur, Alabama

Mission

To support the efficient operation of the law office through organization and preparedness. 

This role provides support with legal casework and executive responsibilities while serving as a detail-oriented, proactive, and confidential partner to the attorney.

Key Responsibilities

Case Work

·       Track court dates, hearings, and discovery deadlines on the litigation calendar and raise them early.

·       Draft, format, and proof pleadings, discovery, subpoenas, and correspondence. E-file through Alacourt and AlaFile for Alabama courts.

·       Review documents before they leave the office for dates, names, case numbers, parties, and deadlines.

·       Order, organize, and summarize medical records, police reports, and discovery documents.

·       Keep client files current and complete in the firm's case management system.

·       Prepare exhibits and organize evidence for depositions, mediations, and trial.

·       Communicate with clients, courts, opposing counsel, experts, and vendors.

Executive Support

·       Keep a running list of the attorney's commitments, follow-ups, and loose ends.

·       Manage the attorney's calendar, correspondence, travel, expenses, and priorities.

·       Screen calls and email.

·       Prepare agendas and follow-up lists.

·       Assist with tasks and projects outside of the office – an errand, project, etc. Over time the role may grow to include helping supervise other staff.

Marketing

·       Keep the firm's marketing calendar moving. Schedule content and coordinate blog, newsletter, and video production across platforms.

·       Book, set-up and staff public-relations and promotion events.

·       Maintain marketing materials, branding assets, and photos. Track what is working.

Competencies

·       Attention to Detail

·       Ownership

·       Persistence

·       Honesty/Integrity

·       Organization and Planning

·       Follow-Through on Commitments

·       Intelligence

·        Creativity/Innovation

·       High Standards

·       Listening Skills

·       Openness to Criticism and Ideas

Required Experience & Skills

·       Bachelor's or associate degree preferred; strong candidates without a degree will be considered.

·       Entry-level position - no legal or law-related experience required. Training provided.

·       Quick learner who takes to new software easily.

·       Exceptional attention to detail.

·       Strong written and verbal communication skills.

·       Keeps client and firm information strictly confidential.

Position Details

Schedule: Full-time, in-office

Compensation: $30 per hour

Benefits: Flexible hours