Executive/Personal Assistant & Estate Manager

This is a combined role that sits at the intersection of executive assistance, personal support, and estate management. It demands full integration of the three.

If you light up at the challenge of anticipating needs, take pride in seamless execution, and have a proven record of maintaining a fast pace, at a high level with a warm presence, we want to hear from you! 

The Person We’re Looking For:

This is an opportunity for an industry expert who is established in this career path and intends to remain there.

You are a confident self-starter with brilliant communication skills. You are genuinely interested in the life and well-being of the individuals you support. You understand their rhythms, preferences, and priorities better than anyone, while maintaining the clear and respectful boundaries that make them feel safe.

With unimpeachable discretion, the right fit has spent years working inside private homes and alongside the professional lives of their principal. You know how the industry works, and you feel at home in it.

Because this role requires an extraordinary level of trust and compatibility, our selection process will include multiple stages: an initial screening conversation, skills and competency assessments, in-depth interviews with our team, and project-based evaluations. For the right person, this process will feel like a worthy beginning to what we hope will be a long and deeply rewarding professional relationship.

The Role:

Executive and Personal Assistance:

• Manage all calendar appointments, travel arrangements, and reservations with meticulous attention to detail
• Coordinate with business team members, external partners, and senior contacts
• Support project management for ongoing initiatives and ensure critical deadlines are never missed
• Serve as a trusted gatekeeper — protecting time and energy with intelligence and tact
• Oversee personal correspondence, gift purchasing, event planning, and family calendar management
• Manage pet care logistics as applicable
• Handle all personal errands and delegate appropriately to supporting staff or house runners
• Provide support for personal events, dinners, and gatherings from concept through execution

Estate Management:

• Oversee all aspects of day-to-day estate operations, including staff, vendors, and contractors
• Manage household systems: maintenance schedules, security protocols, home automation, and preventative care
• Oversee grocery, supply, and specialty item procurement — with deep attention to preferences and standards
• Coordinate and supervise home renovation or improvement projects for multiple properties, as needed

Essential Details of the Role and Experience Needed:

• Minimum 7 years of direct, sustained experience supporting UHNWIs in a combined household and executive capacity
• This is a fully on-site, in-person role
  • You must be available 24/7 and genuinely comfortable with that reality- not in theory, but in practice
• Travel is required, both domestic and international- estimated at 25%
• You are comfortable working across all holidays and weekends when the schedule requires it
• Valid driver's license and passport required
• Proficient in Microsoft Office Suite
• Proficient in project management and communication platforms (Slack, Asana, or equivalent)
• Proficient with AI systems for organization system building and maintenance
• Comfortable with smart-home systems, home automation, and AV troubleshooting

Compensation Details:

• Salary Range: DOE
• Comprehensive Health Benefits
• PTO
• Discretionary Performance Bonuses

 

This will be a fast hire! Please be prepared to connect with us quickly and often. References will be thoroughly vetted. A background check, credit check, and drug screening will be required. All candidates will be asked to sign an NDA before advancing to the final stages.

LOCATION SPECIFICS.
Candidates must live in or near Santa Barbara, CA. 

Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you’ve felt unseen or ignored in your career search previously don't worry, we're excited to meet you!