Bookkeeper - Elementary School

Bookkeeper

Reports To: Principal or Designated Supervisor

Job Goal: To maintain accurate financial records in compliance with state, federal, and local laws

Minimum Qualifications:

• High school diploma or equivalent
• Minimum of three (3) years' experience in a comparable position
• Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting
• Strong accounting and math skills
• Detail oriented; excellent organizational and time-management skills
• Ability to work effectively in a team environment
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups including students, parents, staff, administrators, and the public
• Ability to proficiently use current technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information
• Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. 2002-457
• Such alternatives to the above qualifications as state, federal, and local law and the Board may require

Duties and Responsibilities:

• Demonstrates support for the school system and its vision, mission, goals, and priorities
• Accurately maintains financial accounts and records; monitors, collects, receipts, deposits, pays, remits, records, and balances all money collected in accordance with related laws and System guidelines
• Assigns receipt books/lists and purchase order numbers; verifies accuracy of use and adherence to established guidelines
• Assists auditors with periodic audits as requested
• Assists in developing budget as requested
• Manages and maintains attendance and payroll records and submittal; acts as a resource to employees regarding accounting and payroll information and requests
• Maintains inventory and submits required reports and records as requested
• Treats all information and knowledge of any program, project, or individual in the District setting with strict confidentiality; uses discretion in all communication
• Keeps administrators, teachers, and/or staff abreast of the status of financial accounts and limitations/guidelines related to their area of responsibility, which may include but not be limited to status of accounts, funds available, deadlines, etc.
• Produces, records, and responds to, as directed, information requests, correspondence, reports, notices, recommendations, and materials
• Uses office technology/software to complete job responsibilities as assigned
• Demonstrates general reliability in attendance, punctuality, and task performance
• Performs duties and represents the System in a courteous, positive, and professional manner
• Attends and participates in meetings and professional development as directed
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility
• Maintains and submits required reports, records, and correspondence in a timely and accurate manner
• Properly cares for equipment and material resources of the school system
• Uses effective collaboration skills to work as a productive team member
• Adheres to local Board policies, administrative procedures, and other like directives, as well as state, federal, and local laws
• Performs other job-related duties as assigned by Supervisor(s)

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hoover City Board of Education reserves the right to amend the job description as needed. Notice of Non-Discrimination: In compliance with federal law, our school district administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.