Collections Coordinator

Job Posting Title: Collections and Exhibitions Coordinator ---- Hiring Department: Jack S Blanton Museum of Art ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Sep 01, 2026 ---- Position Duration: Expected to Continue Until Aug 31, 2029 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly's monumental work of art, Austin, in 2018, and redesign of its grounds by Snohetta in 2023, and the exhibitions and educational programs that define the museum's role in the community. There is even more to come for the Blanton and the thousands of school and university students and visitors we serve. With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts. Benefits-eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to University of Texas at Austin employees. Blanton staff has access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store. The Blanton is home to a vast array of roles matching a wide range of interests and talents. No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community. We invite you to view and apply for this exciting opportunity. Important to note : this is a three-year position subject to renewal based on funding and performance. Purpose The Exhibitions and Collections Coordinator provides important administrative logistics, design, and preparator support to the Collections and Exhibitions Department. As part of a team, the Exhibitions and Collections Coordinator is a primary liaison between Collections/Installation and Curatorial teams, working to provide logistical, contractual, design, and administrative support for internally and externally generated exhibitions, as well as collections care support to preparators and registrars. Responsibilities Assists Director of Collections and Exhibitions with exhibition project management, including scheduling project team meetings, soliciting agenda items, crafting agendas, running meetings, monitoring budgets, taking minutes, and archiving project team meeting notes. As assigned, creates project timelines to aid in the tracking of internal and external deadlines, and manages key deadlines. In coordination with Collections and Information Access Manager, maintains exhibition archives including review and culling of paper files and coordination of digital archive. As assigned, creates exhibitions model chips, and smaller didactics using Adobe Suite. Generates publication timelines and communicates with curatorial regarding all deadlines and budgets. Distributes publications to staff. In coordination with curators, mails out copies to authors, venues, lenders, and other contributors in accordance with all agreements. Oversees onsite inventory of publications, and coordinates releases to outside vendors and others. Applies for ISBN, Library of Congress Control Number (LCCN), permissions, grants, and copyrights as required for all applicable publications. Provides digital publications to Texas Scholar Works for their digital catalogue. Maintains publication library and publication historical records in consult with Collections and Information Access Manager. As assigned, completes small e-publication or Blanton brochures. Coordinates collections and exhibitions colleagues through completion of group housing and storage projects. Including timelines, location tracking, review of proposed housing materials, and building housings as trained. As assigned, assists matting and framing preparator with oversized framing and large two-person projects. As assigned, assists with art movement for collection photography, curatorial viewings, and other collection needs. Other collections-related preparator work as needed. Completes archival filing and digitization as needed. Coordinates and arranges for department-wide supply orders, processes paperwork, and disperses materials. Makes travel arrangements as needed for exhibition purposes including airfare, hotel, transportation, per diem, etc. Assists with special projects. Represents the museum with a high level of integrity and professionalism. Adheres to museum policies supporting management decisions in a positive, professional manner, and works collaboratively with all staff. Maintains confidentiality within and outside the museum. Other duties as assigned. Required Qualifications B.A. degree required; 1-2 years experience at museum or related gallery or publication work. Experience managing production schedule for publications and/or exhibitions. Experience working in a museum setting and knowledge of museum operations, policies, and standards. Experience with museum-oriented thesauri. Ability to use the complete Adobe Suite. Preparator experience from museum or gallery. Ability to assess priorities, work well under pressure, manage time efficiently, analyze and solve problems independently and if necessary, collaboratively. Professional written, verbal, and interpersonal communication skills for use with staff members, trustees, lenders, donors, and volunteers. Relevant education and experience may be substituted as appropriate. Salary Range $50,000 + depending on qualifications Working Conditions Typical office environment Must be able to sit for long periods of time. Work is primarily sedentary and requires extensive use of computer to review and edit text and design documents. Must be able to lift 35 lbs. Must be able to visually inspect text, art, and visual color graphics. Work Shift Monday-Friday, 8:00 am - 5:00 pm Required Materials Resume/CV Letter of interest 3 professional references with their contact information including email address; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.