Receptionist/Administrative Assistant

Job Description

Job Description

Receptionist / Administrative Assistant The Receptionist / Administrative Assistant serves as the first point of contact for customers, visitors, vendors, and employees while providing administrative and clerical support to ensure efficient office operations. This role is responsible for managing front desk activities, handling communications, supporting document management, assisting with billing and ERP-related tasks, and providing general administrative support across multiple departments. The ideal candidate is professional, organized, customer-focused, and capable of managing multiple priorities in a fast-paced environment. This is a great opportunity located in Elmhurst, IL Essential Responsibilities

• Answer, screen, and direct incoming phone calls while providing exceptional customer service and ensuring inquiries are routed to the appropriate department.
• Greet visitors, customers, vendors, and business partners in a professional and welcoming manner.
• Manage incoming and outgoing mail, deliveries, courier services, and general front office activities.
• Maintain an organized reception area and support a professional office environment.
• Perform administrative duties including filing, scanning, copying, document preparation, and records management.
• Maintain and update customer, vendor, and company information within internal databases and business systems.
• Assist with preparing reports, correspondence, forms, spreadsheets, and other business-related documents.
• Coordinate meetings, appointments, calendars, and conference room scheduling as needed.
• Monitor office supply inventory and place orders to ensure adequate stock levels.
• Enter and maintain customer, vendor, inventory, and billing information within the company's ERP system.
• Assist with invoice preparation, billing review, data verification, and routine transaction processing.
• Support accounting and operations teams with administrative tasks related to invoicing, payment processing, and recordkeeping.
• Research and assist with resolving billing discrepancies while maintaining accurate documentation.
• Handle confidential financial, customer, and employee information with professionalism and discretion.
• Provide general administrative support to leadership and departmental teams as needed.
• Assist with special projects and additional office responsibilities as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in a receptionist, administrative assistant, customer service, or office support role preferred.
• Experience working with ERP systems, billing processes, or accounting-related functions is a plus.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal abilities.
• Professional phone etiquette and front desk presence.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable, professional, and capable of working independently as well as part of a team.

Job Details:

• Contract to Hire
• Pay $20- $24 an hour, depending on experience

If you are interested, please apply and submit your resume. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria .

Pay Details: $20.00 to $24.00 per hour

Search managed by: Kim Moeslein

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.