Executive Assistant

We’re looking for an organized, curious, and proactive team member who’s excited to learn the inner workings of a growing business. If you’re someone who likes variety in your day, enjoys keeping things running smoothly, and wants exposure to different sides of a business, this is for you. This role reports directly to the CEO.

You must complete this survey to be considered for the role:

Founded in 2013, Power Kiosk is a rapidly growing SaaS platform that connects energy buyers to a marketplace of over 100 energy suppliers and provides both sides with intelligent data solutions to succeed. We pride ourselves on our innovative solutions in the energy industry.

Job Responsibilities

• Manage the CEO’s complex calendar and inbox. Includes scheduling meetings, prioritizing commitments, and resolving conflicts.
• Coordinate and prepare the CEO for scheduled meetings. This could include research, briefing, and providing meaningful context to drive conversations.
• Drive follow-up on open tasks and initiatives across the leadership team to ensure timely execution.
• Book and manage travel arrangements, including flights, accommodations, and itineraries.
• Anticipate the needs of the CEO and proactively address administrative and operational challenges.
• Order and maintain office supplies and support general office operations.
• Use QuickBooks to categorize bank transactions, reconcile accounts, and manage vendor and employee profiles.
• Run biweekly payroll and help maintain employee benefits such as healthcare and retirement plans.
• Order bi-weekly lunch and plan quarterly events.
• Other duties as assigned

Qualifications:

· Bachelor's degree

· Strong organizational and time management skills with the ability to manage multiple priorities simultaneously

· Demonstrated ability to adapt quickly and pivot in a fast-paced, evolving environment

· Strong problem-solving skills and a proactive mindset

· Strong interpersonal skills with the ability to navigate varying communication styles and team dynamics

· Ability to handle confidential and sensitive information with discretion

· Strong written and verbal communication skills

· Minimum one year of office experience

Qualities we seek:

• Collaborative
• Accountable
• Resourceful
• Ambitious
• Curious
• Bold to present facts (no people-pleasing)

Why work at Power Kiosk?

• Exposure to multiple departments within a small business
• Opportunity to grow your skills in a fast-paced, exciting company.
• Opportunity to make an immediate impact.
• As a start-up, there is virtually unlimited career potential with the ability to build your dream career path.
• Freedom to be creative and strategic to create a massive impact.
• Opportunity to learn about current culture and scalability systems and to improve them.

Benefits

• The full-time role is based out of the downtown Chicago office.
• Entrepreneurial culture with tremendous career advancement potential
• Health and dental insurance benefits
• 401(k)
• Paid time off

Employment Type

Full-time

Salary Range

45k-60k