HR Coordinator

Description

Job Summary

The HR Coordinator provides day-to-day administrative and operational support to the Human Resources department. This position assists with recruiting, onboarding, payroll, benefits, compliance, and employee relations. The main job is to ensure that employee records are accurate, HR processes are completed on time, and employees and supervisors receive timely, professional support.

The essential job functions include the following:

• Draft and post job openings, screen applicants, and schedule interviews
• Prepare offer letters and conduct reference and background checks, with HR Director approval
• Conduct new hire onboarding, including paperwork and team introductions, and coordinate company orientation
• Develop and deliver company training programs based on business needs in collaboration with the HR Director and department leaders
• Maintain accurate and confidential employee files and records
• Enter and maintain employee data in the human capital management (HCM) system
• Track vacation and sick balances in the HCM system
• Review timecards in the HCM system and verify that all employees are paid correctly each pay period
• Answer employee questions about benefits, leave, and pay
• Assist with open enrollment and work with the HR Director
• Prepare and submit wage statements for workers' compensation claims, in coordination with department managers
• Prepare and submit responses to Texas Workforce Commission (TWC) inquires and claims, ensuring accuracy and compliance with applicable requirements
• Handle return-to-work paperwork in coordination with department managers
• Support compliance with wage and hour laws, I-9 requirements, and required HR workplace postings
• Assist the HR Director with updating the employee handbook and company policies
• Escalate employee concerns and sensitive matters to the HR Director
• Help plan team events, holiday gatherings, and recognition programs
• Manage exit paperwork, final pay coordination, and exit interviews
• Maintain confidentiality of all employee information
• Perform other duties as assigned by management

Requirements

• High school diploma or equivalent required; Bachelor's degree in Human Resources, Business, or a related field preferred
• 1-3 years of experience in HR, office administration, or a related role
• Working knowledge of basic employment laws (FLSA, FMLA, ADA, etc.)
• Experience with human capital management (HCM) or HRIS systems and payroll software preferred
• Familiarity with workers' compensation documentation or leave administration preferred
• Strong attention to detail and organizational skills
• Good communication and interpersonal skills, comfortable working with both office and warehouse employees
• Ability to handle confidential information with discretion
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office or Google Workspace
• [Fluency in Spanish is highly preferred but not required]
• HR certification (aPHR, SHRM-CP, PHR) preferred or willingness to pursue one

Working Conditions

• Work is primarily performed in an office environment
• May occasionally visit the warehouse or production areas, where there may be exposure to dust, noise, and other hazards
• Travel to other retail locations may be required occasionally
• May be required to work extended hours during payroll deadlines, open enrollment, or other busy periods

Physical Demands

• Frequent sitting and computer use
• Occasional standing, walking, and bending
• Occasional lifting of files, boxes, or office supplies up to [25] lbs.
• Repetitive tasks such as typing and data entry

We are an equal opportunity employer and welcome applications from all qualified candidates.

Bachelor's degree in Human Resources, Business Administration, or a related field (Master's degree or HR certification is a plus)

• Several years of progressive HR experience, including generalist responsibilities
• Strong knowledge of employment laws and regulations
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in HRIS (Human Resources Information System) and other HR software
• Strong problem-solving and conflict resolution skills
• Leadership and mentoring abilities
• Must be able to read, write, and speak English fluently
• Fluency in Spanish is highly preferred

Work Conditions

• Typically works in an office environment
• May require occasional travel for training or meetings
• Collaborates with employees at all levels of the organization

Physical Demands

• Sitting for extended periods while working at a desk
• Using a computer and keyboard extensively
• Engaging in verbal communication and actively participating in meetings and discussions
• Occasional mobility within the officeod>
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