Executive Administrative Assistant

Executive Administrative Assistant

Our mission is to create exceptional experiences for our customers that help them achieve their dreams, and we are looking for extraordinary individuals who have the talent and passion to help us bring those dreams to life.

Are you looking for a fulfilling career with a dynamic company culture, growth opportunities, and the chance to make a real impact? This is a unique opportunity to work alongside executives in a high-impact role that blends administrative and operational duties, marketing, communications, vendor management, and execution. If you have the ability to juggle diverse responsibilities, think proactively, and manage operations with a business-owner mindset, we'd like to hear from you. With over 92 years in business and rapid growth, NASB is seeking new team members eager to grow with us!

We are currently looking for an Executive Administrative Assistant to the CEO supporting Executive, Marketing and Operations areas.


Job Summary

The Executive Administrative Assistant to the CEO is a trusted partner to executive leadership, providing high-level administrative, operational, and communications support in a fast-paced, highly confidential environment. This role supports the CEO directly while also contributing to marketing, internal communications, vendor coordination, and special projects. The position includes oversight of corporate office operations, including facilities coordination and front desk support.

The ideal candidate is pragmatic, emotionally intelligent, and business-minded- able to proactively manage priorities with professionalism, discretion, and precision while demonstrating sound judgment. This role requires strong self-awareness, confidence, excellent prioritization skills, and the ability to operate independently while remaining tightly aligned with CEO direction and expectations.

What you can expect to work on

• Provide comprehensive administrative support to the CEO, including meeting coordination, logistics involving internal departments and external parties, and timely follow-ups
• Serve as a key liaison between the CEO, executive leadership, board members, and external stakeholders
• Lead or support special projects and cross-functional initiatives on behalf of the CEO and executive team
• Track and support executive priorities stemming from strategic planning initiatives, ensuring consistent follow-through
• Prepare executive presentations, reports, correspondence, and briefing materials. Assist with executive and management meeting preparation, materials coordination, documentation, and logistics as needed
• Capture meeting minutes for executive- and committee-level meetings and manage follow-up actions
• Support marketing and communications initiatives, including internal messaging, corporate events, client engagement, brand-aligned materials, and other duties as assigned by the Chief Marketing Officer
• Support executive engagement in internal corporate events and leadership activities
• Provide oversight and coordination of corporate office operations, including facilities management and vendor relationships
• Support front desk operations, including receptionist oversight and backup coverage as needed
• Ensure a professional and welcoming experience for visitors and external partners at the corporate office

What you offer us

Technical & Professional Requirements:

• Bachelor's degree or equivalent experience in business management, communication, marketing, or related field required.
• 3-5+ years of experience working with leadership teams and/or managing projects
• Experience in financial services, legal, and/or formal project management preferred
• Experience with marketing, communications, or public relations functions is a big plus
• Demonstrated experience supporting executive leadership teams preferred
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Soft Skills & Personal Qualities:

• Matter-of-fact, confident, pragmatic, and results-oriented approach
• High emotional intelligence with strong professional judgment
• Strong prioritization skills with the ability to balance urgency, speed, and precision
• Sound judgment in determining what requires immediate executive attention versus what can be handled independently or addressed later
• Exceptional organizational, time management, and multitasking skills
• Ability to ask direct, clarifying questions when priorities or expectations are unclear rather than making assumptions
• Proactive problem solver with the ability to adapt quickly in a dynamic environment
• Clear, polished written and verbal communication abilities

Working Conditions:

• Work Schedule - In-office Monday through Friday, flexibility to adjust hours as business needs require.
• Extended Hours - Availability for early or late adjustments to business hours to meet client needs.
• Occasional local business travel within the Kansas City Metropolitan area

Physical Requirements:

• Ability to lift/carry up to 25 pounds occasionally.
• Ability to remain stationary (sitting or standing) for prolonged periods.
• Ability to conduct keyboard/computer work for extensive periods.
• Ability to communicate clearly (understand/be understood) with customers in person or over the phone/computer.

What we offer you

NASB offers competitive compensation and excellent benefits packages, including:

• Comprehensive health insurance options including medical, dental, and vision coverage.
• 401(k) retirement plan with immediate employer match.
• Generous paid vacation, sick and personal days. Plus, enjoy a bonus day off for your birthday!
• Exclusive mortgage and banking benefits.
• Paid holidays, volunteer time off, and free parking at NASB facilities.
• Employee referral bonuses and internal training programs to help reach your career goals.

If you have any questions, please contact View email address on click.appcast.io

Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position. North American Savings Bank (NASB) is an Equal Opportunity/Veterans/Disabled employer.