Accounts Payable Specialist

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join our client's People & Operations Team to support the invoice-to-pay operations. In this hands-on role, you will process high-volume invoices, resolve vendor and stakeholder issues, and maintain the vendor data and controls that keep payments accurate and on schedule. The ideal candidate has hands-on accounts payable or general accounting experience at volume and works comfortably with cross-functional teams in a fast-paced environment.

• Process high-volume invoices using 3-way match (PO, receipt, and shipping documentation) to ensure accuracy before payment.
• Partner with stakeholders to review and obtain invoice approvals within established workflows, and clear invoice holds by working with procurement to identify root causes and drive resolution.
• Serve as the primary contact for vendor invoice disputes; reconcile vendor statements, resolve discrepancies proactively, and respond to payment inquiries with accurate status updates.
• Coordinate weekly payment runs with corporate AP and confirm release within agreed payment terms.
• Support month-end and year-end close, including accrual schedules, AP aging reports, and vendor master data maintenance in line with internal controls.
• Administer the corporate Vendor Interface Portal, troubleshoot issues, and complete vendor registrations with setup and verification to maintain data integrity and compliance.
• Coordinate inbound and outbound shipments, maintain shipment records, and meet export control requirements.
• Process *** and other online procurement orders with associated invoices, and support the site recycling program per applicable guidelines.
• Lead or contribute to special projects including AP analysis, research, and audit confirmations.

Qualifications:

• 2 – 4 years in accounts payable or general accounting
• Demonstrated 3-way match processing at volume
• Proficient in Excel
• Working knowledge of month-end and year-end close processes
• Strong attention to detail for high-volume matching and discrepancy resolution
• Clear written and verbal communication for vendor and stakeholder interactions
• Ability to manage competing priorities, particularly during close periods
• Comfortable working across procurement, AP, and finance teams

Education:

• Associate's or Bachelor's Degree in Accounting, Finance, or Business, or equivalent experience

Benefits Summary: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.