Administrative Assistant

Administrative Assistant

Headquartered in Plano, TX, LiquidAgents Healthcare is revolutionizing the healthcare staffing industry by helping healthcare professionals connect with opportunities they love. We're proud to be one of the fastest-growing private companies in the U.S., and we've built the technology that makes recruiting and hiring faster, smarter, and easier. We've also earned multiple "Best Places to Work" awards because we know that our people are our greatest strength.

Want to join the team at LiquidAgents Healthcare and be at the center of it all? We're looking for a sharp, discreet, and highly motivated professional to join our team as an Administrative Assistant at our Plano headquarters.

At LiquidAgents, we thrive on progress, energy, and innovation, and we're never satisfied with the status quo. We're seeking an exceptional individual who operates with the highest level of confidentiality, anticipates what's needed before it's asked, and helps keep our leadership and office running at full speed. We're an award-winning company with patented technology that's changing an entire industry. This is your opportunity to work at a fast-growing organization where ambition is celebrated, no two days look the same, and your contributions directly impact the trajectory of the company. We're not just filling jobs. We're redefining excellence.

Position Overview

The Administrative Assistant is a primarily office-based role responsible for supporting the smooth operation of both our leadership team and our Plano office. This individual will provide administrative support across a range of responsibilities, from assisting senior leadership with scheduling and communications to managing day-to-day office needs. This role also serves as the backup to the executive's Personal Assistant, and may be called upon to assist with personal-adjacent tasks or errands when coverage is needed. This position requires someone who is highly organized, exercises sound judgment and discretion, and is comfortable adapting to shifting priorities in a fast-paced environment.

Key Responsibilities

Office and Administrative Support

• Manage and maintain a member of our executive leadership team's calendar, including scheduling meetings, appointments, and business commitments with accuracy and efficiency.
• Coordinate domestic and international business travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for employees.
• Handle sensitive and confidential information pertaining to business operations and internal communications with absolute discretion.
• Prepare and organize materials, agendas, and briefings in advance of meetings and business commitments.
• Assist with special projects, business research, and ad hoc requests as they arise.
• Liaise with internal team members and external contacts with professionalism and confidentiality.
• Provide general office support including managing supplies, coordinating deliveries, organizing common areas, and serving as a resource for day-to-day office needs.
• Assist with office-wide logistics such as meeting room setup, catering coordination, visitor management, and event preparation.
• Step in to support team members or departments with administrative tasks as business needs require.

Backup and Flex Support

• Serve as the executive's Personal Assistant during periods of high volume, stepping in to assist with personal-adjacent tasks and errands as needed.
• Maintain familiarity with ongoing personal and professional commitments to ensure seamless coverage and continuity of support.
• Coordinate and manage vendor relationships, including communication, scheduling, service coordination, issue resolution, and follow-up to ensure needs are met efficiently.

Qualifications

• Two or more years of experience in an administrative, office support, or similar role; experience supporting senior leadership is a plus.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite, including Outlook, Teams, Word, and Excel.
• Availability and flexibility to respond to needs outside of standard business hours when required.
• Resourceful, solutions-oriented, and highly self-motivated with a team-first attitude.

About the Benefits

• Extensive training programs, mentorship, and ongoing career development.
• Beautiful, open office space located in one of the most vibrant areas near the Shops of Legacy and Legacy West.
• Comprehensive benefits including medical, dental, and vision coverage, 401(k) with up to 15% company match, paid time off, eight paid holidays, accident insurance, and pet insurance.
• Volunteer opportunities to make a positive difference in the community.
• Perks including a business-casual environment, free lunch Fridays, concerts and events, an on-site gym with towel service, and much more.

If you're ready to level up your career, join the team at LiquidAgents Healthcare where ambition meets opportunity.