Accounts Payable Analyst

Accounts Payable Analyst / Staff Accountant – AP Department: Finance / Accounting Reports to: AP Manager Location: Fort Worth Employment Type: Full-Time Position Summary We are seeking a detail-oriented Accounts Payable Analyst / Staff Accountant to manage the full-cycle accounts payable process, including vendor master maintenance, invoice-to-PO-to-receipt matching, payment processing, and corporate credit card reconciliation. This role requires strong knowledge of internal controls, vendor compliance (W-9/TIN matching, COI tracking), and advanced Excel skills to support accurate, timely, and compliant AP operations. Key Responsibilities Set up, maintain, and periodically audit vendor master records Collect and validate W-9 forms; perform IRS TIN matching before vendor activation Track Certificates of Insurance (COI); monitor expirations and drive renewals Support accurate 1099 classification and year-end filing Invoice Processing & 3-Way Matching (PO / Receipt / Invoice) Match invoices to PO and receiving documentation before payment release Research and resolve price/quantity/terms discrepancies Code invoices to correct GL accounts and cost centers Payments Prepare payment runs (check, ACH, wire) within approval workflow Corporate Credit Card Program Monthly transaction coding and receipt collection Statement reconciliation and policy-exception follow-up Internal Controls Support audit requests with documentation Maintain AP SOPs Technical Skills Job-specific knowledge and functional proficiencies required to execute the responsibilities above: W-9 collection & IRS TIN matching COI tracking & compliance monitoring 1099 classification & year-end filing support Tax reporting accuracy 3-way match (PO / Receipt / Invoice) GL coding & cost center allocation Financial reporting accuracy Corporate credit card reconciliation Spend management, GL close Internal controls & segregation of duties Audit support & SOP documentation Compliance, process consistency Reconciliations, data analysis ERP / AP systems Daily transaction processing Soft Skills Behavioral and interpersonal competencies that support success in this role: Catches discrepancies before they become payment errors Integrity & trustworthiness Handles sensitive vendor, banking, and payment data Organization & time management Manages high invoice volume and compliance deadlines Resolves disputes without damaging vendor relationships Cross-functional communication Coordinates with purchasing, receiving, budget owners Diplomacy / tact Enforces policy with cardholders/requesters without friction Analytical thinking Traces discrepancies to root cause Sound judgment / ethical decision-making Flags fraud risk or unusual vendor requests Adjust to process/system changes and shifting priorities Reliability & accountability Owns deadlines with minimal oversight Discretion & confidentiality Protects TIN, banking, and financial data Maintains accuracy during close/audit crunch periods Qualifications Required Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) 2+ years of accounts payable or staff accounting experience Hands-on experience with vendor master data management Working knowledge of W-9 collection and IRS TIN matching processes Experience with 3-way match (PO, receipt, invoice) processes Understanding of internal control principles related to AP/procurement Preferred Experience managing Certificates of Insurance (COI) tracking/compliance Familiarity with ERP/AP systems Experience supporting internal or external audits #J-18808-Ljbffr Colvin Resources Group