Construction - Director of Finance

Job Description

Job Description

Responsible for:

• Oversee all G702/G703 Pay Apps

  • Assist with associated lien waivers

• Produce custom invoices from Buildertrend software or Quickbooks for clients monthly

• Oversee categorization of CC receipts, track and categorize CC expenses from construction team/jobs

• Support year end tax preparation (with bookkeeper and CPA), review final tax returns

• Support software integrations

• Oversee expense reports (tracking construction team spending)

• Help streamline finance processes and AP/AR process

• Organize all payment portals and login information

• Send weekly financial reports such as profit and loss and balance sheet reports and track profits through construction software

• Find new profit tracking and more accurate ways to show profits and loss in real time on all construction projects

• Liaise between the internal team and outsourced bookkeeper or CPA

• Oversee cashflow, ensure AR is above AP at all times

• Maintaining plans for quarterly and yearly meetings to recap and plan for the future.

• Manage all banking including (cash accounts, lines of credit, credit cards).

• Managing accounts receivable requests as well as closeout paperwork, tenant improvement paperwork for owners/landlords at the end of projects.

• Managing accounts payable and subcontractor payments from POs, ensure all payments are within original POs and no change orders are paid without PM approval

• Managing account usernames and passwords and platforms (Google, Dropbox, Buildertrend etc). Add new employees and delete old employees.

• Keeping a training program current to ensure all new employees get onboarded and trained properly (for finance/accounting department).

• Keeping SOPs up to date as processes change within the department.

• Assisting the President on any matters.

• Managing the human resources department: payroll, HRIS system, maintaining state and federal laws. Adopting and enforcing policies that will be outlined in the Reliance Handbook

• Run payroll weekly

• Manage time off requests and time off accrual

• Assisting with some construction specific duties such as:

  • Getting COIs for Reliance Contracting and subcontractors

  • Assist with permits and uploading documents to portals and internal software

  • Assist with managing POs and change orders in Buildertrend and in AP/AR systems