Office Manager

Job Description

Job Description

We are looking for an organized Office Manager/Bookkeeper to support daily administrative and financial operations for a contract assignment in Paso Robles, California. This role blends office coordination with hands-on accounting support, making it ideal for someone who can keep records accurate, supplies stocked, and workflows running smoothly. The position requires strong attention to detail, confidence handling bookkeeping tasks, and the ability to manage priorities in a fast-paced environment.

Responsibilities:

• Oversee day-to-day office activities to ensure administrative operations are efficient, organized, and well supported.

• Monitor inventory levels for workplace materials and coordinate timely purchasing to keep essential supplies available.

• Handle accounts payable tasks, including reviewing invoices, preparing payment records, and maintaining accurate documentation.

• Perform full-cycle bookkeeping duties while keeping financial information current and properly organized.

• Use QuickBooks to record transactions, track expenses, and support routine financial reporting.

• Maintain orderly office records, files, and administrative documents for easy access and compliance.

• Assist with construction-related accounting activities, helping align project costs and financial entries with internal records.

• Experience managing administrative operations in an office environment.
• Proven ability to oversee purchasing and maintain office supply inventory.
• Background in accounts payable and day-to-day bookkeeping processes.
• Hands-on experience with full charge bookkeeping responsibilities.
• Proficiency using QuickBooks for financial recordkeeping and transaction management.
• Familiarity with construction accounting practices is preferred.
• Strong organizational skills with a high level of accuracy and attention to detail.