Administrative Assistant
$25 per hourCampbell Property Management
Job Description
We are seeking a professional, organized, and customer-focused Administrative Assistant to support the daily operations of our community association management office. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment while providing exceptional service to residents, board members, vendors, and visitors. Essential Responsibilities:
We are seeking a professional, organized, and customer-focused Administrative Assistant to support the daily operations of our community association management office. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment while providing exceptional service to residents, board members, vendors, and visitors. Essential Responsibilities:
- Answer and direct incoming phone calls in a courteous and professional manner.
- Greet residents, homeowners, vendors, and guests while providing exceptional customer service.
- Assist residents with general inquiries and process requests in a timely manner.
- Prepare, organize, and maintain resident, homeowner, and vendor files.
- Process architectural review (ACC/ARC) applications and maintain accurate records.
- Enter, track, and follow up on maintenance work orders.
- Coordinate vendor appointments and assist with scheduling maintenance and inspections.
- Prepare correspondence, notices, meeting packets, and other administrative documents.
- Assist with community mailings, newsletters, and resident communications.
- Maintain office supplies and place orders as needed.
- Scan, file, and organize electronic and paper documents.
- Update homeowner information and maintain accurate database records.
- Assist the Community Association Manager with special projects and daily administrative tasks.
- Maintain confidentiality of homeowner and association information.
- Support board meetings by preparing agendas, meeting materials, and minutes as assigned.
Vacancy posted 4 days ago
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