Events Coordinator, School of Journalism (6291C) 87248

Event Coordinator Reporting to the Director of Communications at UC Berkeley Journalism, the Events Coordinator assists with planning, organizing, and implementing school events. The position supports the Advancement Team with external public programs and alumni events, as well as internal community events for students, staff, and faculty. Responsibilities include coordinating small or non‑complex events, managing logistics, providing administrative support, and ensuring all events adhere to campus procedures. Responsibilities Event Logistics & Execution Coordinate small/non-complex school events and assigned portions of larger events, including public programs, student-facing events, graduation-related activities, receptions, VIP briefings, and internal school events. Manage event logistics, including room reservations, catering, facility requests, A/V coordination, supplies, signage, registration, guest lists, RSVP tracking, and day-of setup. Set up or coordinate volunteer room preparation (set up or take down chairs, microphones, run in-house AV). Serve as the on-site point of contact for routine event logistics for assigned events, coordinating with vendors, guests, speakers, staff, faculty, students, and campus partners. Provide logistical details to attendees, speakers, and guests, including schedules, arrival instructions, parking/transportation, accessibility information, and event flow. Escalate sensitive VIP, donor, speaker, high-profile guest, policy-related, safety/security, or budget-impacting issues to the supervisor or appropriate school leadership. Event Administration, Compliance, and Budget Tracking Track event expenses, gather cost estimates, process routine purchasing/payment requests, and monitor spending against approved budgets. Process event-related administrative paperwork, including vendor forms, purchase requests, reimbursement materials, facilities requests, permits, certificates of insurance, and other required campus documentation. Support contract, permit, and insurance processes under the supervisor's direction and in accordance with campus policies and procedures. Report event statistics/data in the Cal Advancement Data System (CADS) and maintain accurate event records, attendance data, and post-event documentation. Communications, Policy and Process Support Produce and distribute event flyers; create social media posts. Communicate routine event policies, procedures, timelines, and planning requirements to school staff and event partners. Monitor and respond to departmental/event-related emails or route inquiries to the appropriate staff member. Maintain event planning templates, checklists, calendars, process documents, and shared event resources. Update assigned event-related website content, calendar listings, registration pages, or internal planning materials as needed. Event Staffing and Operational Support Coordinate approved student assistant, volunteer, and staff support for events; provide day-of direction for assigned tasks. Assist with staffing schedules and serve as an on-site liaison for vendors, colleagues, and speakers during assigned events. Maintain a working knowledge of team event processes to provide backup support for other school events and related operational needs. Participate in training, process improvement, and team efforts that support inclusive, effective, and accessible events. Other duties as assigned. Required Qualifications Working knowledge of concepts, principles, and practices of event planning and production, and public relations. Knowledge of the campus, its programs, policies, mission, goals, achievements, and infrastructure. Excellent organizational skills, including effective coordination of multiple details. Effective calendar management and student and/or volunteer scheduling. Good interpersonal communication skills and political acumen to represent the campus to its publics. Good judgment, effective decision-making, and problem resolution skills, including recognition of issues that require escalation. Ability to work in diverse groups, including students, staff, faculty, general public, production personnel, technical operators, and performing artists. Ability to work professionally under pressure and tight deadlines, ensuring excellent customer service support. Excellent interpersonal skills, demonstrating a desire to establish and maintain positive professional relationships with colleagues, students, and team members. A flexible and collaborative approach to working with a small team. Education / Training Bachelor's degree in a related area and/or equivalent experience or training. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role. The budgeted hourly range that the University reasonably expects to pay for this position is $31.00 – $35.00. The full pay range for this classification is $30.17 – $51.92 hourly. This is a non-exempt, bi-weekly paid position. This is a full-time (40 hours/week) career position eligible for UC benefits. How to Apply To apply, please submit your resume and cover letter. Other Information This position may be eligible for up to 3 days/week of remote work (within the United States). Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change. This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee. This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Misconduct As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years determining that they committed misconduct; any current administrative or disciplinary proceedings involving misconduct; or an appeal of a finding of misconduct with a previous employer. “Misconduct” includes violations of policies or laws governing conduct at the applicant's previous place of employment, including but not limited to violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr University of California-Berkeley