Events Coordinator, School of Journalism (6291C) #87248

About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Departmental Overview The UC Berkeley School of Journalism is a global leader in journalism education, preparing exceptional fact‑finders and storytellers to report the stories of our times and hold power to account. At a time of profound changes in the media and challenges to journalism, UC Berkeley Journalism champions press freedom, embraces innovation, and expands who gets to be a journalist. Based at the world’s leading public university, UC Berkeley Journalism is the only journalism master’s program in the University of California system. The school is led by a world‑class faculty of journalists and offers a two‑year Master of Journalism degree to some 120 graduate students and a journalism minor to more than 300 undergraduates. UC Berkeley Journalism is also home to the pioneering, state‑funded California Local News Fellowship program and the award‑winning Investigative Reporting Program. UC Berkeley Journalism’s reputation is bolstered by the accomplishments of faculty, students, and alumni whose stories challenge conventions, change policies, and upend injustices. These journalists have won or been finalists for dozens of prestigious awards, including the Pulitzer Prize, the Student Academy Award for Best Documentary, the George Polk Award, the Online News Association Student Journalism Award, the Guggenheim Fellowship, and more. Position Summary The Events Coordinator assists with planning, organizing, and implementing the school’s external public events and internal community events. The Coordinator may independently coordinate small, non‑complex events and support assigned portions of larger or more complex events, such as venue logistics, catering, guest communications, staffing coordination, registration, or day‑of support. The Coordinator also provides related administrative support, database updates, spreadsheet and calendar maintenance, and communications assistance such as flyer design and social media publicity. Responsibilities Event Logistics and Execution Coordinate small/non‑complex school events and assigned portions of larger events. Manage event logistics, including room reservations, catering, facility requests, A/V coordination, supplies, signage, registration, guest lists, RSVP tracking, and day‑of setup. Set up or coordinate volunteer room preparation and in‑house AV. Serve as the on‑site point of contact for routine event logistics, coordinating with vendors, guests, speakers, staff, faculty, students, and campus partners. Provide logistical details to attendees, speakers, and guests, including schedules, arrival instructions, parking, accessibility information, and event flow. Escalate sensitive VIP, donor, speaker, high‑profile guest, policy‑related, safety/security, or budget‑impacting issues to the supervisor or appropriate school leadership. Event Administration, Compliance, and Budget Tracking Track event expenses, gather cost estimates, process routine purchasing/payment requests, and monitor spending against approved budgets. Process event‑related administrative paperwork, including vendor forms, purchase requests, reimbursement materials, facilities requests, permits, certificates of insurance, and other required documentation. Support contract, permit, and insurance processes according to campus policies. Report event statistics and maintain accurate records and post‑event documentation. Communications, Policy and Process Support Produce and distribute event flyers and create social media posts. Communicate routine event policies, procedures, timelines, and planning requirements to school staff and event partners. Monitor and respond to departmental/event‑related emails or route inquiries appropriately. Maintain event planning templates, checklists, calendars, process documents, and shared resources. Update assigned event‑related website content, calendar listings, registration pages, or internal planning materials. Event Staffing and Operational Support Coordinate approved student assistant, volunteer, and staff support for events; provide day‑of direction. Assist with staffing schedules and serve as an on‑site liaison for vendors, colleagues, and speakers. Maintain a working knowledge of team event processes to provide backup support for other school events and related operational needs. Participate in training, process improvement, and team efforts that support inclusive, effective, and accessible events. Other duties as assigned. Required Qualifications Working knowledge of event planning, production, and public relations principles. Knowledge of campus, its programs, policies, mission, goals, objectives, achievements, and infrastructure. Organizational skills with the ability to coordinate multiple details. Effective calendar management and scheduling for students or volunteers. Interpersonal communication skills and political acumen to represent the campus to its publics. Judgment, decision‑making, and problem‑resolution skills, including recognizing and addressing issues that require escalation. Ability to work in diverse groups, including students, staff, faculty, general public, production personnel, technical operators, and performing artists. Ability to work professionally under pressure and tight deadlines while ensuring excellent customer service. Excellent interpersonal skills and a desire to establish and maintain positive professional relationships. A flexible and collaborative approach to working with a small team. Education / Training Bachelor’s degree in a related area and/or equivalent experience/training. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website. The budgeted hourly range that the University reasonably expects to pay for this position is $31.00 – $35.00. The full pay range for this classification is $30.17 – $51.92 hourly. This is a non‑exempt, bi‑weekly paid position. This is a full‑time (40 hours/week) career position eligible for UC benefits. How To Apply To apply, please submit your resume and cover letter. Other Information This position may be eligible for up to 2 days/week of remote work within the United States. Exact arrangements are determined in partnership with your supervisor. This is not a visa opportunity. The position does not include sponsorship of a new consular H‑1B visa petition. This position is governed by the terms and conditions of the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley hires people with conviction histories and reviews information in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Misconduct As a condition of employment, final candidates who accept a conditional offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years or any ongoing misconduct proceedings. “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including but not limited to sexual harassment, sexual assault, discrimination, dishonesty, or unethical conduct. UC policies addressing misconduct include the UC Sexual Violence and Sexual Harassment Policy, the UC Anti‑Discrimination Policy, and Abusive Conduct in the Workplace. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr University of California, Berkeley