Administrative Specialist

Seeking a highly skilled administrative professional adept at professional office management through expertise in organization, scheduling, and seamless coordination of operations! About the Company EW Grobbel is a family food company that was established in 1883. Headquartered in Detroit's historic Eastern Market, EW Grobbel specializes in whole-muscle meat proteins and pickle products. We are best known as "America's Oldest Corned Beef Specialist". We supply our products to thousands of locations around the United States. At EW Grobbel, we have proudly delivered high-quality food for 140 years. Recognized as one of Crains "50 Fastest Growing Companies in Detroit," we are poised to become a national powerhouse. About the Role The Administrative Professional ensures the efficient operation of their assigned department. The ideal candidate will be highly organized, proactive, detail-oriented, and adept at managing multiple tasks simultaneously, exercising sound judgment, and maintaining confidentiality. Below are responsibilities that will vary based on your department. Key Responsibilities Office Management & Support Manage and maintain executive or departmental calendars, including scheduling meetings, appointments, and travel. Coordinate and prepare for meetings, including booking rooms, organizing necessary equipment, setting up virtual calls, and distributing agendas and materials. Serve as the primary point of contact for internal and external communications within a department, including screening and directing phone calls, emails, and physical correspondence. Maintain and organize physical and electronic filing systems, ensuring all documentation is easily accessible and secure. Process invoices and expense reports, ensuring compliance with company policies. Manage office supplies inventory, placing orders and ensuring cost-effective purchasing. Coordinate vendor relations and manage office equipment maintenance contracts. Project & Event Coordination Assist in the preparation of reports, presentations (e.g., using PowerPoint), and data summaries (e.g., using Excel). Coordinate and manage company events, meetings, and team building activities. Undertake special projects assigned by the supervisor or leadership team. General Administration Greet and direct visitors in a professional and courteous manner. Handle confidential information with discretion and integrity. Ensure the office environment is presentable, organized, and functional. Handle reasonable, job-related personal or confidential tasks for the department, exercising extreme discretion and judgment. Manage the integrity of the department's core data files, spreadsheets, and databases, ensuring accuracy and version control. Monitor and track departmental deadlines for regulatory filings or internal compliance checkpoints, notifying team members of upcoming due dates. Customer Service Act as the primary point of contact for our customers while managing the end-to-end order administrative cycle. Proactively resolve customer issues, delivery discrepancies, or order changes by collaborating with production, warehousing, and logistics teams. Accurately input a high volume of inbound purchase orders into the system, ensuring exact matching of product codes, quantities, pricing, and delivery dates. Verify order details against customer contracts, promotional agreements, or established pricing sheets to eliminate billing errors. About You Experience in an administrative support role, executive assistant role, or similar capacity. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Proficiency in typing and data entry skills. Exceptional time management skills and strong written and verbal communication skills. Ability to work independently and collaboratively while maintaining professionalism. Experience with NetSuite or Airtable preferred. Knowledge of basic bookkeeping or accounting principles preferred. Experience supporting multiple Executives or teams preferred. High School diploma or equivalent required. Associate or bachelor's degree preferred. Why Work for Us? The foundation of our organization is centered on growing and developing each employee, both personally and professionally while producing premium quality food products. As an employee of EW Grobbel, you will be part of fast-paced, high-performance teams, driven by employee engagement and powered by work precision. This is a full-time, in-person position. We offer robust health benefits (medical, dental, vision, and life insurance), retirement benefits (4% match to 401K), paid time off (holidays and vacation), and other perks. We are open to hiring administrative professionals for the following locations: Detroit, Taylor, and St. Clair Shores. Please indicate your location preference. The posted salary range for this position is $50,000-$75,000. #J-18808-Ljbffr