Construction Coordinator

Job Description

Job Description

Job Title: Construction Coordinator

Essential Skills

• Proficiency in project coordination and construction documentation.
• Experience with permit applications and purchase orders.
• Strong skills in Microsoft Office.

Additional Skills & Qualifications

• High School Diploma or equivalent required.
• Knowledge of building and construction materials, methods, and tools preferred but not required.

Job Description

We are seeking a dedicated and organized Construction Coordinator to join our team. The ideal candidate will maintain and update job files, manage electronic drawing software, and facilitate certificates of insurance for various projects. This role requires a proactive individual who can handle multiple responsibilities in a fast-paced environment.

Responsibilities

• Maintain and update job files, forms, and logs, and communicate job numbers weekly.
• Print drawings and scan As-Builts as needed.
• Create and store Panel Legends in appropriate job folders.
• Facilitate certificates of insurance for projects.
• Set up and manage electronic drawing software.
• Pull and track electrical permits, and maintain a permit tracker.
• Distribute job cost and hours reports biweekly.
• Assist with the preparation and submission of customer packages.
• Create, track, and submit Purchase Orders.
• Scan, file, create, and distribute project documents including submittals and closeout documents.
• Maintain records of sub-contracts and agreements.
• Serve as the primary contact for software, including onboarding, vendor support, and PO maintenance.
• Handle software issues and provide field training.
• Perform company prequalifications as required.
• Manage the closeout procedure for construction projects.
• Handle insurance audits and ensure compliance with vendor certificates.
• Verify contract execution and maintain job budgets.
• Enter and update budgets, and run monthly budget reports.
• Enter Change Orders and update Foundation budgets.
• Arrange travel and accommodations.

Job Type & Location

This is a Contract to Hire position based out of Grand Rapids, MI.

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Grand Rapids,MI.

This position is anticipated to close on Aug 11, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.