Administrative Assistant

Company Summary Hampton Lumber is a thriving family-owned company aspiring to beNorth America's preferred source for responsibly-sourced wood solutions. Headquartered in Portland, Oregon, we operate nine sawmills in Western Oregon, Washington, and British Columbia. We also manage timberland and operate a wholesale and import/export division. Our mission is togrow, manufacture, and market renewable wood products and deliver innovative solutions for a more sustainable built environment. At Hampton Lumber, we accomplish this through our own operations as well as those of our affiliates—Trapa Forest Products, Idaho Timber, and RedBuilt. Our tagline, "Find a better way every day," encapsulates our commitment to innovation and improvement across all operations. We are guided by our core values: Safety – Prioritize safety across all operations. Integrity & Authenticity – Operate honestly and ethically while preserving our distinctive family-owned brand. Responsible Stewardship – Endeavor to balance and maintain economic, social, and environmental values in everything we do. Tenacity – Embrace challenges with grit, determination, and a can-do spirit. Continuous Improvement – Strive to enhance our processes, products, and people. Customer Satisfaction – Be nimble, responsive, and solutions-oriented. Community Engagement – Be a responsive, supportive, and respected member of the community. With over 80 years in the sawmill business, we are proud to have cultivated the knowledge and experience needed to grow and prosper, even in challenging times. We always look to the future and invest in our people, new technologies, and continuous improvement processes and techniques. Overview The Administrative Assistant will provide administrative and organizational support to the General Manager and mill leadership team while helping establish an efficient, professional administrative operation for Hampton Lumber’s new mill in Allendale, SC. Benefits Highlights Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles 401(k) with 5% annual company contribution and generous company matching contributions vested over three years Paid time off, including nine paid holidays Participation in the employee bonus program Employee wellness program that includes free counseling sessions, financial and legal guidance, and more Opportunities for paid training to support career advancement and personal development Responsibilities Administrative Support Provide administrative support to the General Manager and mill leadership team. Manage calendars, meetings, appointments, and conference room schedules. Prepare meeting agendas, presentations, reports, correspondence, and other documents. Coordinate leadership meetings and maintain meeting notes and action-item follow-up. Maintain organized electronic and physical filing systems. Assist with preparation of reports and information requested by corporate leadership. Manage incoming calls, correspondence, mail, and general administrative inquiries. Order and maintain office supplies and administrative materials. Coordinate office services and assist with maintaining a professional office environment. Visitor & Community Support Serve as a professional first point of contact for visitors to the mill office. Coordinate visitor schedules and assist with site visits and tours. Assist with arrangements for corporate visitors, customers, vendors, and community partners. Support mill events, community activities, and leadership visits. Qualifications Qualifications High school diploma or equivalent required. 2+ years of administrative, office management, executive assistant, or similar experience preferred. Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Excellent written and verbal communication skills. Strong organizational and time-management skills. Exceptional attention to detail. Ability to manage multiple priorities and meet deadlines.Ability to maintain confidentiality and exercise sound judgment. Professional demeanor and strong interpersonal skills. Ability to work effectively with employees at all levels of the organization. Preferred Qualifications Bilingual in English and Spanish. Experience working in a rapidly changing environment. Experience supporting senior leadership. Experience coordinating meetings, events and visitors. More About Us The timber and wood products industry is a vital part of many communities, and we’re excited to bring new opportunities to Allendale County, South Carolina. We are committed to supporting the local workforce, investing in training and development, and being active members of the communities where we operate. Many of our employees have built long, rewarding careers with us, and we look forward to welcoming new team members to our family. Learn more at Hamptonlumber.com, follow us on Facebook & Instagram: @hamptonlumber EEO Statement Hampton Lumber is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law. Disability accommodation available: If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact the Human Resources Office for the location that you are applying. Women and minorities are encouraged to apply. For more information about our commitment to equal employment opportunity, please see these government posters: EEO is the Law and its accompanying temporary supplement. #J-18808-Ljbffr