Accounts Payable Specialist

Accounts Payable SpecialistAn AP Specialist, or Accounts Payable Specialist, is responsible for processing invoices and payments for vendors, suppliers, subcontractors, and other external parties. An AP Specialist ensures that invoices are accurate, authorized, and paid on time. An AP Specialist also maintains records of transactions, reconciles accounts, and resolves any discrepancies or issues internally and externally.Duties/Responsibilities:Review and verify invoices and purchase orders for accuracy and completeness within an invoice approval system and within an accounting systemResponsible for being the main contact regarding support and accuracy of Docuware, the invoice approval system where invoices are coded and approved by Operations.Match invoices with corresponding receipts and approvalsEnter or verify the transfer of invoice data into the accounting system and verify appropriate codes and categories are utilizedPrepare and process payments by checkMonitor payment status and follow up on any overdue or outstanding invoicesReconcile vendor statements and resolve any discrepancies or issues regarding invoicing.Maintain and update vendor files and recordsUtilize a construction management software to ensure purchase orders and subcontracts are properly inputted for invoicing in Accounting systems.Comply with accounting policies and procedures and ensure adherence to internal controlsAssist with audits, tax filings, and other accounting tasks as neededOther duties as assigned by the AP Supervisor.Required Skills/Abilities:Knowledge of accounting principles, practices, and standardsAbility to perform accurate and timely data entry and calculationsAttention to detail and problem-solving skillsStrong organizational and time management skillsEffective communication and interpersonal skillsAbility to work independently and as part of a teamAbility to handle confidential and sensitive informationEducation/Experience:High school diploma or equivalent; associate degree or higher in accounting, finance, or related field preferredAt least two years of experience in accounts payable or general accountingProficient in Microsoft Office, especially Excel, and accounting software, such as QuickBooks, Microsoft Dynamics, Procore, and Docuware.Travel Requirements:Flexibility to travel on short notice for urgent business needs, to attend meetings, trainings, and events.Maintain a professional demeanor and appearance during business trips.Compliance with company travel policies and procedures.Physical Requirements:Ability to sit, stand, and walk for long periods of time.Ability to use a computer, phone, printer, scanner, and other office equipment.Visual acuity for detailed work and computer useAbility to lift, carry, and move up to 25 pounds of files, documents, and materials.Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients' needs.Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.