Leave Administrator

Role Description

The Human Resources (HR) team works to find, grow and retain talent and build the NGS community. HR is dedicated to designing and building people and total reward strategies that enhance employee culture and the employee experience at NGS. The HR department includes HR Business Partners, Total Rewards & Recognition, Talent Management, and it leads the internship program at NGS.

Reporting to, and with guidance from, the VP of Total Rewards and Recognition, the Leave Administrator is responsible for the administration of all leave of absence programs, workers’ compensation claims management, ADA accommodations, policies, and procedures. This includes ensuring compliance with related federal and state employment statutes and serving as the primary resource for advising and assisting on all matters related to leave administration.

Responsibilities

• Administers all employee leaves of absence, including FMLA, short/long-term disability, parental leave, family leave, military and other statutory leaves. Ensures strict adherence to NGS’ policy and all federal, state, and local leave regulations. (30%)
• Coordinate requests for ADA accommodations and manage related medical documentation. (20%)
• Serves as a subject matter expert, advising and guiding employees, managers, and HR Business Partners on leave entitlements, policies, procedures, and available benefit resources. (10%)
• Maintains accurate and detailed records of all leave cases within the HRIS. (10%)
• In collaboration with the Vice President, supports relationship management with The Hartford, NGS’ third-party leave administrator and makes decisions on which complex claims will be managed externally. (5%)
• In conjunction with the VP, The Hartford, and the office of Legal and Business Affairs, oversees compliance with and coordinates state paid leave benefits programs. (10%)
• Administers Workers’ Compensation claims from initial report through resolution, ensuring compliance with state/federal laws and company policies. Completes the annual OSHA reporting. (15%)

Qualifications

• Bachelor’s degree preferred.
• 3+ years of experience in leave program administration.
• Experience in administering leave programs and Workers’ Compensation.
• Strong understanding of leave administration to include FMLA, state mandated leave benefits and disability plans.
• Strong communication, documentation, and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.
• Must have strong attention to detail and quality of work including good proofreading skills.
• Ability to maintain confidentiality.

Supervision

• No direct reports

Salary Information

The National Geographic Society offers a competitive and holistic total rewards package. The salary range for this position is $78,850.00 - $83,000.00.

Benefits

• Medical, dental, and vision insurance
• Engaging and comprehensive wellness program
• 401(k) retirement savings plan with matching contributions after 6 months of employment
• Flexible paid time off benefits with up to 22 days of paid annual leave per calendar year
• 10 days of sick leave
• 12 paid holidays and a paid winter break between December 25 and 31
• Paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits
• Learning and development opportunities
• Lifestyle Spending Account
• Pet adoption assistance and insurance
• Pre-tax transportation benefits with a generous employer subsidy
• Employer-paid life insurance and disability benefit
• A variety of National Geographic discounts and perks

Job Designation

Remote - Our Remote designation includes staff who must work in another location in the U.S. or abroad. Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.