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Accounts Payable Specialist II

Langtree Charter Academy

Baton Rouge, LA
Accounting Position

Accounting Print accounts payable reports and maintain files. Reviews, audits, and enters vendor invoices into NetSuite. 3-way match PO to receiving to invoice. Reconciles invoices to weekly wire transfers. Responsible for the void check process. Printing checks or ACH processing. Assist with accounts receivable with AR vs AP reconciliations. Reconciles vendor statements. Performance Interacts and resolves problems with vendors, internal and external customers. Answer all vendor inquiries. Executes internal controls related to assigned areas and tasks. Completes work to meet department's weekly and monthly deadlines. Coaches and assists internal customers on AP issues. Maintain high level of confidentiality and awareness. Data Preparing and uploading large AR data files into NetSuite. Performs audit and compliance review of corporate credit card activity. Prepare, maintain, and reporting of 1099 records.

Responsibilities
  • Reviews, audits, and enters vendor invoices into NetSuite.
  • 3-way match PO to receiving to invoice.
  • Preparing and uploading large AR data files into NetSuite.
  • Interacts and resolves problems with vendors, internal and external customers.
  • Reconciles vendor statements.
  • Performs audit and compliance review of corporate credit card activity.
  • Answer all vendor inquiries.
  • Reconciles invoices to weekly wire transfers.
  • Responsible for the void check process.
  • Printing checks or ACH processing.
  • Assist with accounts receivable with AR vs AP reconciliations.
  • Executes internal controls related to assigned areas and tasks.
  • Print accounts payable reports and maintain files.
  • Completes work to meet department's weekly and monthly deadlines.
  • Coaches and assists internal customers on AP issues.
  • Maintain high level of confidentiality and awareness.
  • Performs special projects as requested by Management.
  • Prepare, maintain, and reporting of 1099 records.
  • Assist with other projects as needed.
Qualifications and Skills

Work Environment While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: Usual office working conditions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No physical exertion required. Travel within or outside of state. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects. FLSA Overtime Category Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA). Qualifications Associate degree preferred. Strong Full Cycle AP experience: 5 years + with heavy volume. Oracle NetSuite. MS Excel -- advanced. 3-Way Match. Strong data entry. Organized/Detail Oriented. Internal/external customer relations. E-procurement 3-way match. 1099 filing. Proficiency Oracle NetSuite knowledge. Advanced accounting and bookkeeping techniques, practices, and procedures. Ability to calculate, post and manage accounting figures and financial records. Microsoft Excel -- ability to create spreadsheets, formulas, use pivot tables and VLOOKUPs. Microsoft Windows Applications i.e., Outlook, MS Word. Skills High degree of accuracy and attention to detail with the ability to use sound judgment. Excellent verbal, written communication and interpersonal skills. Ability to prioritize and meet departments weekly and monthly deliverables. Multi-task and possess strong organizational skills.

Job Requirements
  • Associate degree preferred.
  • Strong Full Cycle AP experience: 5 years + with heavy volume.
  • Oracle NetSuite.
  • MS Excel -- advanced.
  • 3-Way Match.
  • Strong data entry.
  • Organized/Detail Oriented.
  • Internal/external customer relations.
  • E-procurement 3-way match.
  • 1099 filing.
  • May perform other duties as assigned.
Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

  • Usual office working conditions.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • No physical exertion required.
  • Travel within or outside of state.
  • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
FLSA Overtime Category

Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).

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Vacancy posted 3 days ago
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