Documentation & Administrative Support Specialist

Documentation & Administrative Support Specialist

One Federal Solution (OFS) is seeking a highly organized and detail-oriented Documentation & Administrative Support Specialist to support the U.S. Coast Guard Offshore Patrol Cutter (OPC) Program Resident Office (PRO). This role will provide comprehensive administrative, executive, and documentation support in a fast-paced, high-visibility federal program environment supporting acquisition and shipbuilding operations.

Documentation & Administrative Support Specialist Key Responsibilities:

• Provide administrative, executive, and documentation support for OPC PRO operations
• Develop and maintain presentations, reports, white papers, spreadsheets, correspondence, graphs, meeting minutes, action trackers, schedules, and program documentation
• Research, assemble, validate, summarize, and present information supporting recurring and non-recurring reports, briefings, and program activities
• Support incoming and outgoing correspondence processing and suspense tracking
• Manage executive calendars, visitor coordination, office workflow coordination, and records management
• Coordinate official travel arrangements, itineraries, hotel reservations, transportation, protocol activities, and Distinguished Visitor support
• Support data calls, administrative tracking systems, and MSAM documentation tracking
• Maintain training and certification tracking records
• Support communications products, media support activities, ceremonial event coordination, guest lists, and action item tracking
• Support program milestone reporting and office operational activities
• Participate in meetings and coordinate with Government personnel
• Provide support in compressed and fast-turnaround operational environments

Documentation & Administrative Support Specialist Required Qualifications:

• Minimum of four (4) years of office environment documentation support experience
• Bachelor's Degree required; additional four years of relevant experience may substitute for degree
• Knowledge of Microsoft Office software suite, including but not limited to Word, PowerPoint, and Excel
• General document processing and management experience
• Ability to research, collect, develop, and consolidate data for use in the preparation of reports
• Knowledge of standard processing procedures, formats, and distribution methods for correspondence, presentations, and reports
• Strong organizational and communication skills
• Ability to work independently and within team environments
• Active Secret clearance strongly preferred

About One Federal Solution One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.