Administrative Assistant

Administrative Assistant

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons MORE employee discounts on lodging, food, gear, and mountain shuttles 401(k) Retirement Plan Employee Assistance Program Excellent training and professional development Referral Program Full Time roles are eligible for the above, plus: Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours) Free ski passes for dependents Critical Illness and Accident plans

Job Summary: The Administrative Assistant for Building Maintenance and Base Experience provides high-level operational and financial processing support to the department's leadership team. This role ensures smooth department operations through effective communication management, documentation support, and facilitation of administrative workflows. Acting as a central connection between leadership, staff and vendors, the position supports financial processing, reporting, onboarding, and day-to-day logistics critical to departmental success. The ideal candidate will be a self-starter and thrive in a flexible, fun environment.

Job Specifications: Starting Wage: $21.47/hr - $26.29/hr Employment Type: Year Round Shift Type: Full Time hours available Minimum Age: At least 18 years of age Housing Availability: No

Job Responsibilities: Financial Systems Support: Process invoices, payment requests, purchase orders, and other financial documents using Coupa and OnBase software systems Reconcile and track monthly expenses/revenue and Capital projects Prepare and process HOA and Stakeholder billings Assist with payroll processing and tracking payroll data Administrative & Communication Support: Ensure timely vendor and stakeholder communication Prepare and distribute departmental reports, presentations, meeting materials, and internal communications Maintain organized workflows, records, files, and meeting minutes Operational Support: Assist with new hire onboarding processes and oversee training and compliance tracking records Maintain general supply and inventory management Assist with work order tracking and systems training

Job Requirements: 12 years of experience in an administrative role with varied responsibilities 1-2 years of experience in basic bookkeeping/purchasing and receiving systems; preferred experience with Coupa (purchasing/receiving) and OnBase (invoice processing) systems Proven organizational, accuracy, time-management, and multitasking skills. Excellent written and verbal communication abilities Proficiency with Microsoft Office Suite and Microsoft Teams High School Diploma or GED required Ability to ski or snowboard preferred

The expected pay range is $21.47/hr - $26.29/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors. In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.