Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to provide onsite support for daily office operations in Greenville, South Carolina. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving environment, communicates professionally, and can manage multiple priorities with accuracy and discretion. The person in this role will support executive scheduling, maintain organized records, and help coordinate projects and office activities that keep the team running efficiently.

Responsibilities:
• Coordinate executive calendars by scheduling appointments, meetings, and conference calls while balancing shifting priorities.
• Arrange business travel and lodging for leadership and ensure itineraries and related logistics are organized in advance.
• Maintain orderly physical and electronic filing systems so records and documents can be accessed quickly and accurately.
• Prepare daily schedules for managers, track upcoming commitments, and communicate important updates in a timely manner.
• Process, submit, and reconcile expense reports while helping monitor spending and highlighting practical cost-conscious options.
• Support cross-functional initiatives by assisting with special projects, team events, and department activities as needed.
• Monitor office supply levels and place replenishment requests to maintain uninterrupted day-to-day operations.
• Build productive working relationships across departments to facilitate communication and administrative support at all organizational levels.• High school diploma required; an associate degree is preferred.
• 3-6 years of administrative, customer support, or customer service experience required.
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent organizational skills with the ability to manage calendars, documents, and multiple concurrent tasks effectively.
• Clear written and verbal communication skills with a collaborative approach to internal teamwork.
• Proven ability to handle confidential or sensitive information with discretion and sound judgment.
• Comfortable working onsite in a fast-paced setting while maintaining accuracy and attention to detail.