Legal Billing Specialist (Hybrid)

Ranking: AmLaw200

Position: Senior Billing Coordinator

Environment: Eite 3E or Aderant

Salary: $75,000 - $95,000 Depending on Experience, with Overtime and additional BONUS

Location: Tampa Florida

3 days a week osnite

With an international presence, they focus on several key industries, including private equity;
asset management;
life sciences and health care;
investment banking;
technology, media, and telecommunications;
and consumer and retail. Their clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and healthcare organizations, educational institutions, and individuals.

Overview

The Finance Department needs a Senior Billing Coordinator who manages the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies, and adhering to outside counsel guidelines.

Essential Functions

• Manage the billing process for a select portfolio of high profile lawyers/clients, including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences.
• Ensure Client guidelines are documented, updated and complied with
• E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
• Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
• Make recommendations for write-offs of aged balances where appropriate
• Ensure partners are achieving their billing incentives and the firm’s billing target
• Keep matter arrangement coding current, including transactional codes and estimated bill dates
• Submit write-offs over $10K for approval
• Update proforma statuses and finalize invoices by firm process
• Clear Bill on Account (BOA)