Office Operations & Equipment Specialist

About the Role

This role sits at the center of our day-to-day operations. You will take ownership of managing and tracking IT equipment for employees across the U.S., ensuring every new hire is set up for success from day one. You’ll also support our HR team with key administrative tasks that help keep the business running efficiently. This is a great opportunity for someone who enjoys logistics, organization, and being the go-to person others rely on.

What You’ll Do

• Equipment & Logistics (Primary Focus)
• Manage inventory and tracking of laptops, monitors, and peripherals
• Coordinate shipping and receiving for employees across the U.S.
• Prepare, package, and ship equipment for new hires
• Track deliveries and ensure timely return of equipment during offboarding
• Maintain accurate records of all equipment and assignments
• Monitor inventory levels and support planning for future needs
• HR & Office Operations (Secondary)
• Support onboarding and offboarding processes
• Respond to employee requests with professionalism and follow-through
• Help manage office supplies and general office needs
• Assist with meetings, events, and basic office logistics
• Support travel coordination and internal operational requests

What We’re Looking For

• 2–4 years of experience in operations, logistics, HR support, or similar
• Highly organized with strong attention to detail
• Strong communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Able to lift up to 25 lbs and work onsite as needed
• Reliable transportation

Type: Full-time (40 hours/week)

Location: Hybrid schedule, Campbell, CA

Hours: 8:30 am to 5:30 pm PST with flexibility for after-hours work if required

Compensation: $50,000 - $70,000 per year (DOE)